Administrative Asst I

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.

Functional Title: Administrative Asst I 
Job Title: Administrative Asst I 
Agency: Health & Human Services Comm 
Department: MaxSecPsych Nursing 
Posting Number: 8403 
Closing Date: 09/03/2025 
Posting Audience: Internal and External 
Occupational Category: Office and Administrative Support 
Salary Group: TEXAS-A-09 
Salary Range: $2,481.75 - $3,404.91 
Pay Frequency: Monthly
Shift: Day 
Additional Shift:  
Telework: Not Eligible for Telework 
Travel: Up to 5% 
Regular/Temporary: Regular 
Full Time/Part Time: Full time 
FLSA Exempt/Non-Exempt: Nonexempt 
Facility Location: Vernon State Hospital 
Job Location City: VERNON 
Job Location Address: 4730 COLLEGE DR 
Other Locations:  
MOS Codes: 0100,0111,0170,3372,3381,4430,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN 
YN,YNS 
 
 

Brief Job Description:

Are you ready to be professionally challenged? Are you looking to be part of a dynamic team of engaged and committed professional? Then the Health and Specialty Care System (HSCS) may be just the place for you! The State Hospital System, under the HSCS is comprised of nine psychiatric hospitals located throughout the state and one youth residential psychiatric center in Waco. The HSCS is a hub of excellence for forensic mental health and complex psychiatric care, with all facilities accredited by the Joint Commission. The hospitals provide state-of-the-art treatment teat is recovery-oriented and evidence-based. Whether in a direct-care or support role, your contribution will make a difference in the life of a Texan. Apply now to join our team.

The Administrative Assistant I performs journey level clerical work in areas such as record keeping, inventory control, statistics, employment, time recording, purchasing, mail processing, data entry, physician/clinical support, and other duties as assigned, appropriate to work in the department or program.

Work involves handling correspondences and documents, maintaining filing and data input, and general administrative support duties. Will assist training others as needed. Works under general supervision, with minimal latitude for the use of initiative and independent judgement.

Performs other duties as assigned, including but are not limited to actively participating and/or serving in a support role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. The position or job tasks may require an alternate shift pattern assignment and/or location, as needs of the hospital require.

Essential Job Functions (EJFs):

Attends work on a regular and predictable schedule in accordance with agency leave policy, and performs other duties as assigned.

Produces, reviews and proofs correspondence, reports,, records and other related forms. Compiles, organizes and tabulates data.

Receives, stamps, and delivers mail; receptionist; maintains office equipment; retrieves PIAs as needed; types letters/reports for Physicians/Clinical staff as needed. Performs routine clerical duties as assigned/needed.

Maintain adequate supplies for the unit. Prepare emergency orders for supplies as needed. Prepares and submits work orders as needed/requested; Follows up on work order status; Provides clear communication between the unit and maintenance department.

Employee actively participates and/or serves in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation.

Knowledge, Skills and Abilities (KSAs):

Knowledge of office procedures and basic clerical duties.

Ability to organize information both orally and in writing.

Ability to construct and/or utilize and/or evaluation various databases effectively.

Ability to communicate articulately and tactfully orally and in writing.

Ability to prioritize and manage tasks independently.

Ability to effectively use automated office systems, equipment and basic computer software.

Ability to work with computer programs.

Registrations, Licensure Requirements or Certifications:

Current valid Texas Drivers License in good standing.

Initial Screening Criteria:

At least one (1) year of continuous work experience required.

One (1) year of work experience in clerical or secretarial duties preferred.

Additional Information:

Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aid, Medication Aide and Employee Misconduct, List of Excluded Individuals/Entities (LEIE). Males between the ages of 18-25 must be registered with the Selective Service.

All applicants must be at least 18 years of age to be considered for employment at a state-operated facility. Waco Center for Youth applicants must be 21 years of age.

Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours.

Compliance with HHSC immunization policy and state hospital operating procedures related to immunizations is required. According to the Centers for Disease Control and Prevention, healthcare workers are at significant risk for acquiring or transmitting hepatitis B, measles, mumps, rubella, varicella (chicken pox), tetanus, diphtheria, pertussis (whooping cough), and influenza. All these diseases are vaccine preventable. Vaccines may be provided. As a result, state hospital policy requires employees be vaccinated according to their level of contact with individuals. In the event you choose to not be immunized for the influenza virus, you may be required to wear a mask and take other protective measures.

Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.

Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer:

This position may be eligible for telework.  Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.