Regional Accountant II

Job Description:

Perform advanced level accounting and analysis work applying accepted HHSC policies and procedures for the preparation and maintenance of accounting records. Performs technical and detail work to process purchase vouchers for goods and services, utilizing CAPPS Financials. Reconciles and verifies invoices, contracts and requisition forms against purchase vouchers to ensure proper coding and documentation for accuracy of payments and auditing purposes. Monitors and analyzes expenses for Regional Administrative Contracts to ensure that expenses don’t exceed contracted limits. Maintains automated Financial Management Workbook to track regional cost pool and program overhead expenditures to support reporting requirements and to develop budget projections. Receives and responds to inquiries from staff and vendors in reference to Accounts Payable and Financial Services Operations. Initiates process to obtain new vendor TIN numbers. Retrieves and compiles information using CAPPS Financials, Excel and accounting skills to develop and prepare statistical and financial reports to summarize financial transactions which impact the regional budget. Follow up with field staff and Business Services staff to verify completion and received dates on services and items received. Serve as Super User or back up Super User in the purchasing requisition process.

Essential Job Functions:

Attends work on a regular and predictable schedule in accordance with agency leave policy.

Receives invoices and prepares purchase vouchers for the payment of goods and services utilizing CAPPS Financials.  Ensures that there is a valid purchase order for encumbered purchases and a valid contract for leases, janitorial and other contracted services, before processing payment. Ensures the timely payment of invoices to avoid the assessments of interest payments, including coordinating and follow up with Business Services to obtain the appropriate CAPPS receiving reports and verification that services were received. Monitors the contract purchase orders to ensure that the expense amount does not exceed the contracted amount.  Runs the Voucher Aging Report. Follows up with vendors to request invoices for outstanding accounts payable.  Resolves payment discrepancies, answers inquiries from staff, vendors and central office.   (50%)

Serve as Super User or backup Super User in the purchasing process which includes the tracking of requisitions. Receives RAS Wizard and reviews for appropriate department ID, origin code, and bill to codes. Enters the RAS wizard in CAPPS Financials  following the requistions entry process.  Logs the requisitions number as required. Communicates and follows up with PCS to ensure that purchase order numbers are assigned and that purchase order is correct and complete. (15%)

May assist in the management of the cost pool office supply ordering system, to include review of the approved cost pool office supply list and update based on information in the TXSmartBuy purchasing system. (15%)

Compiles and analyzes information and expenses data to develop and prepare financial and statistical reports that are used by the Regional Financial Services Manager to monitor the regional budget expenditures and to make budget projections. Assists in the maintenance of the regional workbook for regional cost pool.  (15%)

Processes accounts receivable by receiving checks from vendors and providers and preparing receipt for credit to appropriate dept. ID and budget period. (5%) 

Registrations,                     

Licensure

Requirements or

Certifications:

Valid Class C Driver's License

Knowledge Skills Abilities:

Knowledge of payment policies and procedures.

Knowledge of procurement policies and procedures.

Knowledge of advanced accounting principles and practices.

Knowledge of automated financial systems such as: CAPPS financials and USAS.

Skill in the use of standard agency computer hardware and software, such as Microsoft Office Suite.

Skill in working accurately with numerical data and mathematical computations.

Skill in analyzing, auditing, consolidating, and interpreting accounting and budget data.

Skill in establishing and maintaining accounting controls and operating reports.

Skill in using calculator, personal computer, the internet, and related office equipment.

Ability to analyze expenditure information to perform statistical analysis and budget projections.

Ability to conduct the business of the unit in a professional and courteous manner.

Ability to maintain effective working relationships with others.

Ability to communicate effectively, both orally and in writing.

Ability to manage and prioritize multiple tasks and work with short deadlines.

Ability to work independently with limited supervision.

Experience and Education:

High School Diploma or GED required. Experience in accounting and financial operations. Graduation from an accredited four-year college or university with major coursework in accounting, finance, or a related field is generally preferred. Experience and education may be substituted for one another.

Initial Screening:

Experience performing accounting, auditing, budgeting or related financial or accounting work. Experience in accounts payable, accounts receivable, general journal. Experience in gathering and analyzing data and producing statistical or financial reports. Experience in computer usage including Microsoft Office.  Experience using automated accounting or financial systems such as CAPPS, USAS or equivalent. Ability to communicate effectively in writing as demonstrated in the application.

Additional Information:

Ability to assist with emergency/disaster situations throughout the state.   Ability to travel which may include overnight stays. Please note that while the posted salary range for this position is $3,409.83 to $5,094.17, only former and current Health and Human Services Commission employees will be offered a salary above $3,409.83.  Current employees promoting into this position will be offered a salary that meets Human Resources salary guidelines for promoting employees.  Former employees may be offered a salary above $3,409.83 if they have recent, comparable experience.  Recent experience includes experience within one year prior to the application closing date.  Applicants who are not current or former Health and Human Services Commission employees will be offered a salary of $3,409.83.  In compliance with the American Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability.  If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747.  If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.