Warehouse Supervisor

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.

Brief Job Description

Inventory and Store Spec IV
Are you ready to be professionally challenged? Are you looking to be part of a dynamic team of engaged and committed professionals? Then the Health and Specialty Care System (HSCS) may be just the place for you! Whether in a direct-care or support role, your contribution will make a difference in the life of a Texan. This supervisory level position is located at the Terrell State Hospital warehouse, but Supply Services also serves patients/residents at 22 other facilities around the State, so there are opportunities for growth and movement to other parts of Texas if desired.

The Warehouse Supervisor is a key position for Supply Services with essential functions offering opportunities to gain experience related to using modern receiving software systems, warehouse equipment and the logistics to assure the patients/residents we serve are supplied their needed supplies for daily living. This position is a working supervisor role, actively participating in daily warehouse activities while overseeing and guiding the team to ensure efficient operations. The Warehouse Supervisor performs advanced logistical inventory and warehouse work. Work involves coordinating warehouse operations and supplies, maintaining security of state property and warehouse stock inventory. Duties include monitoring stock levels for loss prevention and adequate supply to facilities and ensuring warehouse operations are in compliance with established procedures. Supervises and trains staff. Works under minimal supervision with considerable latitude for the use of initiative and independent judgment. Additional tasks include processing replenishments of stock, putting away goods, rotating stock, pulling orders from inventory stock bins and delivering goods to state facilities. Must actively participate and/or serve in a Continuity of Operations (COOP) activation.

Supply Services warehouses operate in a safe yet quick-moving, effective, and efficient environment! This is a physically active position where creativity, strength and discipline are important factors to assist with the heavy physical work involved. While the focus of this position is leading staff and movement of supplies, this position will also be cross trained to learn new and exciting skills including using the newest up-to-date receiving software systems, handheld devices for inventory control and warehouse equipment. Working for Health and Human Services provides excitement and contentment knowing you are helping others in need and working in a very stable long-term employment with great benefits!

Work Schedule: Monday – Friday, 8am - 5pm

Warehouse Supervisor - $3,581.33
Total Compensation Package:
Annual Starting Salary $42,976.00
Employer Paid Health Benefits $7,497.84
Vacation Leave Accrued Annually $1,983.51
Sick Leave Accrued Annually $1,983.51
Total Annual Starting Salary and Benefit Package $54,440.86

Essential Job Functions (EJFs):

1. Attends work on a regular and predictable schedule in accordance with agency and departmental leave policy and performs other duties as assigned.
2. Manages, trains, assigns work, and reviews staff in warehousing procedures. Ensures services and supplies are properly distributed and stocked at assigned State Hospitals and State Supported Living Centers. Creates reports to reflect productivity, devises strategic initiatives to increase safety, reduce loss, claims, staff turnover and ensure multiple facilities are operating at expected levels. Foresees potential issues and initiates mitigating actions to include assisting in reassignment of staff to a different location from time to time to support coverage. Approves travel and related expenses using the etravel system. (35%)
3. Manages and reviews inventory and stock control records, runs and reviews warehouse reports and maintains “First in, First Out (FIFO)” accountability for assigned warehouse. Manages replenishment requisitions and communicates with suppliers for availability of required stock items to maintain safe and effective operations in the state operated facilities. Trains staff in the use of MIMS to provide accurate and timely issuance of warehouse stock. Enters receipts, including numbered assets, into the CAPPS financial system. Trains staff on accurate and timely receipts and assures warehouse stock shipments are delivered on time. Regularly provides reports and meetings with executives to advise on issues relating to inventory, personnel and warehousing related topics. (30%)
4. Manages hiring, time schedules, leave approvals, terminations and retirements utilizing the CAPPS HR system and other tools. Participates in recruiting initiatives and activities. Provides performance feedback and evaluations on a timely basis. Counsels and administers Performance & Conduct management actions in coordination with HR, Legal and Management. Participates in Civil Rights and Workman’s Compensation filings and needed actions. (15%)
5. Creates training processes, procedures, and written instruction. Provides hands on training in all aspects of multiple facility sites to ensure appropriate material handling, inventory procedures, equipment safety, and reports are being adhered to in accordance with Supply SharePoint Procedures, Operating Instructions and other required policies. (15%)
6. Completes other duties as assigned. (5%)

Knowledge, Skills and Abilities (KSAs):

Knowledge of warehousing methods and procedures, of inventory and stock control record keeping, of automated inventory-control systems, of reporting procedures, and of departmental policies and procedures.

Ability to train others and to supervise the work of others in the areas of shipping, receiving, issuing and inventory control.

Ability to review warehouse operations for compliance with established procedures and to transfer stock from one location to another.

Knowledge of applicable rules, regulations, policies, functions, and operations.

Skill in the use of computer and related equipment, including the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs.

Skill in the use of a calculator.

Skill in the use of mechanical lifting devices used in warehouse operations.

Skill in communicating effectively both verbally and in writing.

Ability to use a handheld device for the purpose of managing warehouse stock and receiving goods.

Ability to prepare reports and maintain records.

Ability to coordinate with other staff, departments, officials, agencies, organizations, and the public.

Registrations, Licensure Requirements or Certifications:

1. Valid Class-C Texas driver’s license or ability to obtain it no later than 90 days after hire date, is preferred. Applicants with an out-of-state driver’s license must provide an original certified driving record from the state of driving licensure.  Eligible driving record required based on HHSC Fleet Management policy.
2. Maintains eligibility to operate state vehicles. Complies with state and local traffic laws as evidenced by no citations. Attends and passes required training including Defensive Driver Certification and Van Driver Training courses.
3. Forklift Driver Training - SAF0100, completion required within six (6) months of employment.  

Initial Screening Criteria:

1. Graduation from an accredited high school or GED.

2. One (1) year of work experience using Microsoft Office Suite (Outlook, Word and Excel) or something similar.

3. One (1) year of work experience supervising others in a warehouse type setting or something similar 

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Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form