Administrative Asst III

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.

Functional Title: Administrative Asst III 
Job Title: Administrative Asst III 
Agency: Health & Human Services Comm 
Department: Fac. Competency Train & Devel. 
Posting Number: 8174 
Closing Date: 08/29/2025 
Posting Audience: Internal and External 
Occupational Category: Office and Administrative Support 
Salary Group: TEXAS-A-13 
Salary Range: $2,953.25 - $4,365.66 
Pay Frequency: Monthly
Shift: Day 
Additional Shift: Days (First) 
Telework: Not Eligible for Telework 
Travel: Up to 5% 
Regular/Temporary: Regular 
Full Time/Part Time: Full time 
FLSA Exempt/Non-Exempt: Nonexempt 
Facility Location: San Antonio State Supported Living Center 
Job Location City: SAN ANTONIO 
Job Location Address: 6711 S NEW BRAUNFELS AVE 
Other Locations:  
MOS Codes: 0100,0111,0170,3372,3381,4430,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN 
YN,YNS 
 
 

Brief Job Description:

Come work in an environment where we truly value and respect those we serve and believe in the mission that all people can achieve a higher level of wellness and independence. 

The state supported living centers serve people with intellectual and developmental disabilities who are medically fragile or who have behavioral problems. The centers provide campus-based direct services and supports at 13 centers located throughout the state. Learn About Our State Supported Living Centers

If you are looking for a place to work where you can establish a career that is filled with purpose, this is the job for you!

This Administrative Assistant III position is responsible for providing complex administrative support, technical program assistance, and project coordination for the Director of Competency Training and Development. Work includes but not limited to preparing internal and external correspondence; maintaining filing systems; completing timely/accurate data and training assignment entry plus compiling/analyzing reports through the PeopleSoft Systems. Will provide assistance answering and routing phone calls, disseminating information; preparing and processing employee identification cards and assist in preparation of other training materials related to staff training and development. May provide assistance with coordination of training schedules and training locations; New Employee Orientation and other training; may train others. Work is performed under supervision with moderate latitude for the use of initiative and independent judgment.  

Essential Job Functions (EJFs):

Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift, and/or overtime in accordance with agency leave policy and performs other duties as assigned.

Responsible for data entered into the employee training record. Data entry includes but not limited to: ensuring employee training assignments and training are posted/entered in a timely and accurate manner into the PeopleSoft system. Training rosters and employee training files are developed and maintained. Training data reports are run and analyzed on a regular basis.

Plans and maintains a well-organized office filing systems for ease of access to hard copy records. All filing systems will maintain integrity of sensitive and confidential information.

Prepares correspondence to communicate with internal and external departments; produces, routes, and picks up mail as needed; answers and routes phone calls and messages to ensure accurate and timely communication. Attends meetings and prepares minutes and disseminate.

Plans and maintains classroom schedules to assure proper use of facilities.

Orders and maintains inventory of supplies and reports maintenance work orders as requested using approved facility procedures in order to ensure efficient working order of the department.

Provide assistance with preparing and processing employee identification cards and preparation of other training materials as related to training and staff development.

Demonstrates safety and infection control practice awareness to ensure a safe work experience and assists in care and maintenance of equipment to maintain efficiency of general office and classroom procedures.

Perform other duties as assigned to ensure completion of departmental operations.

Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.  

Knowledge, Skills and Abilities (KSAs):

Ability to serve as a receptionist for the Competency Training and Development Department. Maintains state and agency standards of conduct.

Have working knowledge of office practices, office management, and administrative procedures.

Skill in use of standard office equipment and software. Computer literacy with knowledge and skills using MS Word, Outlook, and Excel with the ability to use and develop spreadsheets and databases.

Skill with data entry skills and data organization.

Ability to work on difficult or complex tasks and to prepare accurate reports from various data for effective correspondence.

Ability to squat, bend, stoop, kneel, stand, and to lift and carry at least 15 lbs. Proven ability and skill to organize and prioritize tasks and filing systems.

Ability to work both within a team environment and independently to establish effective working relationships.

Ability to communicate with courtesy, professionalism and compassion.

Ability to implement administrative procedures; to interpret rules, regulations, policies, and procedures; to communicate effectively, and to train others.  

Registrations, Licensure Requirements or Certifications:

None

Initial Screening Criteria:

Experience in performing moderately complex clerical and administrative assistance; one-year experience preferred.

Experience in working with databases and file management.

Graduation from a standard senior high school or equivalent is generally preferred.

Experience and education may be substituted for one another.  

Additional Information:

Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aide, Medication Aide and Employee Misconduct and HHS List of Excluded Individuals/Entities (LEIE).

Males between the ages of 18 – 25 must be registered with the Selective Service.

All State Supported Living Center Employees are subject to Random Drug Testing.

Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours. Must be willing to work weekends and holidays.

All applicants must be at least 18 years of age to be considered for employment at a state-operated facility.

Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.

Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer:

This position may be eligible for telework.  Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.