Administrative Asst II

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.

Functional Title: Administrative Asst II 
Job Title: Administrative Asst II 
Agency: Health & Human Services Comm 
Department: Vocational Serv Administration 
Posting Number: 7435 
Closing Date: 09/22/2025 
Posting Audience: Internal and External 
Occupational Category: Office and Administrative Support 
Salary Group: TEXAS-A-11 
Salary Range: $2,694.33 - $3,946.25 
Pay Frequency: Monthly
Shift: Day 
Additional Shift: Days (First) 
Telework: Not Eligible for Telework 
Travel: Up to 5% 
Regular/Temporary: Regular 
Full Time/Part Time: Full time 
FLSA Exempt/Non-Exempt: Nonexempt 
Facility Location: San Antonio State Supported Living Center 
Job Location City: SAN ANTONIO 
Job Location Address: 6711 S NEW BRAUNFELS AVE 
Other Locations:  
MOS Codes: 0100,0111,0170,3372,3381,4430,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN 
YN,YNS 
 
 

Job Description:

Come work in an environment where we truly value and respect those we serve and believe in the mission that all people can achieve a higher level of wellness and independence. 

The state supported living centers serve people with intellectual and developmental disabilities who are medically fragile or who have behavioral problems. The centers provide campus-based direct services and supports at 13 centers located throughout the state. Learn About Our State Supported Living Centers

If you are looking for a place to work where you can establish a career that is filled with purpose, this is the job for you!

Under the supervision Director of Active Treatment and Training the Administrative Assistant II is responsible for all administrative duties related to clerical functions in support of the Active Treatment Services Department with specific assignments related to Vocational/Day Programs. These duties include but are not limited to: Support Vocational/Day Programs developing/implementing tracking systems, Prepares client payroll to include downloading work related data on to Voc Shop payroll software program, preparing gross pay reports and processing pay vouchers. Implements and use of MIMS, Hurricane and Citrix systems for ordering supplies. Assist with special programs as assigned by Director of Active Treatment Services. Serves as the backup Paymaster for Employment Services. Supports division and facility paperwork procedures. Submits work orders. Maintains division records and files. Serves as facility paymaster. Provides clerical supports for Residential Services Dept. Unit HMT meetings.  

Essential Job Functions:

Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.

Client worker payroll – Manages all payroll processes for client workers. This consist of daily operations to consist of importing/exporting data, missing cards, calculating weekly payroll, and payroll disbursement. Prepares billing and invoices for services rendered on behalf of the Vocational program.

Meets internal deadlines for payroll processing to accounting department, billing, meeting documentation, and administrative deliverables.

Individual daily allowances – processing and gathering signatures for daily allowance, disbursement of the daily allowance. Tracking and reporting of Vocational documents for timeliness.

Orders Supplies on behalf of Day/Vocational/Leisure Recreation/Active Treatment programs. Implements and use of MIMS, Hurricane, and Citrix systems for ordering supplies. Submits work maintenance orders. Maintains honest and accurate records of division records and files.

Attends all manager meetings and completes the manager meeting form during session, accurately documenting employee attendance, snacks, wok orders, program updates, and other key topics. 

Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location. 

Registrations, Licensure Requirements or Certifications:

None 

Knowledge Skills Abilities: 

Knowledge of computers, word processing, spreadsheets, and databases.

Ability to work with money, process invoices and reconcile accounts. 

Good verbal and written skills. 

Ability to work as a team and also independently to schedule and manage time. 

Ability to follow through to task completion. 

Ability to organize both routine and complex tasks, set priorities, and seek additional guidance from supervisor when needed. 

Ability to establish and maintain effective work relations and display tact in difficult and stressful situations. 

Ability to accept and work with system changes. 

Ability to implement administrative procedures and to evaluate their effectiveness. 

Initial Screening Criteria:

Graduation from a standard senior high school or equivalent is generally preferred. Experience and education may be substituted for one another. 

Experience in administrative support work. 

Experience with Word and Excel. 

Experience in compiling and analyzing data. 

Experience in monitoring and maintaining records using spreadsheet and database applications.

Experience in preparing monthly reports. 

Experience working with money. 

Experience with interpreting rules, regulations, and understanding policies and procedures. 

Additional Information:

Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aide, Medication Aide and Employee Misconduct and HHS List of Excluded Individuals/Entities (LEIE).

Males between the ages of 18 – 25 must be registered with the Selective Service.

All State Supported Living Center Employees are subject to Random Drug Testing.

Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours. Must be willing to work weekends and holidays.

All applicants must be at least 18 years of age to be considered for employment at a state-operated facility.

Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.

Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer:

This position may be eligible for telework.  Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.