Admin Asst III

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.

Brief Job Description:

Come work in an environment where we truly value and respect those we serve and believe in the mission that all people can achieve a higher level of wellness and independence. 

The state supported living centers serve people with intellectual and developmental disabilities who are medically fragile or who have behavioral problems. The centers provide campus-based direct services and supports at 13 centers located throughout the state. Learn About Our State Supported Living Centers

If you are looking for a place to work where you can establish a career that is filled with purpose, this is the job for you!

Responsible for providing clerical and organizational support to the Richmond State Supported Living Center’s Nursing Services Team.  Within established parameters, performs facility medical supplies and equipment purchasing tasks, manages multiple blanket purchase orders, repetitive clerical and administrative tasks related to Health Services – Nursing Services.  Maintains computer files with all paper documentation from Health Services operations.  Distributes files to appropriate parties.

Essential Job Functions (EJFs):

Attends work on a regular basis and may be required to work a specific shift schedule or a times, even at rotating schedule, extended shift and /or overtime in accordance with agency leave policy and performs other duties as assigned.

Maintain a database for nursing department licenses and contact information, update unit master nursing schedule. Completes forms/workorders for new nurses for computer/LAN/email access.  Complete annual asset tag and inventory with property coordinator.

Research, order and maintain facility special order and request medical supply items and equipment purchases utilizing requisition requests or Procard.  Reconcile and approve account payable invoices. Enters fiscal year requisitions, supply requisitions as needed, and maintains logbook for tracking purchases. 

Receives all Nursing Department applications, and routes to appropriate Managers for consideration. Completes all new hire paperwork and coordinates final hiring process with JRC and candidate. Submits paperwork for promotions, lateral transfers, personnel actions requests.  Monitors Nursing position roster for accuracy of all department vacancies and filled positions. Coordinates interviews as needed for Nurse Managers, OIG, HHSC PI, or Regulatory. 

Take minutes for Nursing morning meeting and other meetings as needed.

Knowledge, Skills and Abilities (KSAs):

Working knowledge of computers, word processing, spreadsheets and databases.

Good verbal and written skills

Ability to work as a team and independently.

Ability to follow through to task completion.

Ability to organize both routine and complex tasks, set priorities and seek additional guidance from supervisor when needed.

Ability to establish and maintain effective work relations and display tact in difficult and stressful situations.

Ability to accept and work with system changes.

Knowledge of medical supplies and equipment

Ability to prepare and maintain records.

Registrations, Licensure Requirements or Certifications:

None

Initial Screening Criteria:

High School Degree or GED

Two years’ experience in comparable duties to an Administrative Assistant

Working knowledge and experience with Microsoft Office Suite

Additional Information:

Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aide, Medication Aide and Employee Misconduct and HHS List of Excluded Individuals/ Entities (LEIE).

Males between the ages of 18 – 25 must be registered with the Selective Service.

All State Supported Living Center Employees are subject to Random Drug Testing.

Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours. Must be willing to work weekends and holidays.

All applicants must be at least 18 years of age to be considered for employment at a state-operated facility.

Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.

Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form