Accountant II

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.

Job Description:

Perform advanced level accounting and analysis work applying accepted
HHSC policies and procedures for the preparation and maintenance of
accounting records. Performs technical and detail work to process purchase
vouchers for goods and services, utilizing CAPPS Financials. Reconciles and
verifies invoices, contracts and requisition forms against purchase vouchers to
ensure proper coding and documentation for accuracy of payments and
auditing purposes. Monitors and analyzes expenses for Regional
Administrative Contracts to ensure that expenses don’t exceed contracted
limits. Maintains automated Financial Management Workbook to track regional
cost pool and program overhead expenditures to support reporting
requirements and to develop budget projections. Receives and responds to
inquiries from staff and vendors in reference to Accounts Payable and
Financial Services Operations. Initiates process to obtain new vendor TIN
numbers. Retrieves and compiles information using CAPPS Financials, Excel
and accounting skills to develop and prepare statistical and financial reports to
summarize financial transactions which impact the regional budget. Follow up
with field staff and Business Services staff to verify completion and received
dates on services and items received. Serve as Super User or back up Super
User in the purchasing requisition process.

Essential Job Functions:

Attends work on a regular and predictable schedule in accordance with agency
leave policy.
Receives invoices and prepares purchase vouchers for the payment of goods
and services utilizing CAPPS Financials. Ensures that there is a valid purchase
order for encumbered purchases and a valid contract for leases, janitorial and
other contracted services, before processing payment. Ensures the timely
payment of invoices to avoid the assessments of interest payments, including
coordinating and follow up with Business Services to obtain the appropriate
CAPPS receiving reports and verification that services were received. Monitors
the contract purchase orders to ensure that the expense amount does not
exceed the contracted amount. Runs the Voucher Aging Report. Follows up
with vendors to request invoices for outstanding accounts payable. Resolves
payment discrepancies, answers inquiries from staff, vendors and central office.
(50%)
Serve as Super User or backup Super User in the purchasing process which
includes the tracking of requisitions. Receives RAS Wizard and reviews for
appropriate department ID, origin code, and bill to codes. Enters the RAS wizard
in CAPPS Financials following the requistions entry process. Logs the
requisitions number as required. Communicates and follows up with PCS to
ensure that purchase order numbers are assigned and that purchase order is
correct and complete. (15%)
May assist in the management of the cost pool office supply ordering system, to
include review of the approved cost pool office supply list and update based on
information in the TXSmartBuy purchasing system. (15%)
Compiles and analyzes information and expenses data to develop and prepare
financial and statistical reports that are used by the Regional Financial Services
Manager to monitor the regional budget expenditures and to make budget
projections. Assists in the maintenance of the regional workbook for regional
cost pool. (15%)
Processes accounts receivable by receiving checks from vendors and providers
and preparing receipt for credit to appropriate dept. ID and budget period. (5%)

Registrations, Licensure Requirements or Certifications:

Valid Class C Driver's License

Knowledge Skills Abilities:

Knowledge of payment policies and procedures.
Knowledge of procurement policies and procedures.
Knowledge of advanced accounting principles and practices.
Knowledge of automated financial systems such as: CAPPS financials and USAS.

Skill in the use of standard agency computer hardware and software, such as Microsoft Office Suite.
Skill in working accurately with numerical data and mathematical computations.
Skill in analyzing, auditing, consolidating, and interpreting accounting and budget data.
Skill in establishing and maintaining accounting controls and operating reports.
Skill in using calculator, personal computer, the internet, and related office equipment.

Ability to analyze expenditure information to perform statistical analysis and budget projections.
Ability to conduct the business of the unit in a professional and courteous manner.
Ability to maintain effective working relationships with others.
Ability to communicate effectively, both orally and in writing.
Ability to manage and prioritize multiple tasks and work with short deadlines.
Ability to work independently with limited supervision.

Initial Screening Criteria:

High School Diploma or GED required. Graduation from an accredited four-year college or university with
major coursework in accounting, finance, or a related field is generally preferred.
Experience and education may be substituted for one another on a year-for-year basis.

Experience performing accounting, auditing, budgeting or related financial or
accounting work. Experience in accounts payable, accounts receivable, general
journal. Experience in gathering and analyzing data and producing statistical or
financial reports. Experience in computer usage including Microsoft Office.
Experience using automated accounting or financial systems such as CAPPS,
USAS or equivalent. Ability to communicate effectively in writing as
demonstrated in the application.

Additional Information:

Ability to assist with emergency/disaster situations throughout the state. Ability
to travel which may include overnight stays. Please note that while the posted
salary range for this position is $3,409.83 to $5,094.17, only former and current
Health and Human Services Commission employees will be offered a salary
above $3,409.83. Current employees promoting into this position will be offered
a salary that meets Human Resources salary guidelines for promoting
employees. Former employees may be offered a salary above $3,409.83 if they
have recent, comparable experience. Recent experience includes experience
within one year prior to the application closing date. Applicants who are not
current or former Health and Human Services Commission employees will be
offered a salary of $3,409.83. In compliance with the American Disabilities Act
(ADA), HHS agencies will provide reasonable accommodation during the hiring
and selection process for qualified individuals with a disability. If you need
assistance completing the on-line application, contact the HHS Employee
Service Center at 1-888-894-4747. If you are contacted for an interview and
need accommodation to participate in the interview process, please notify the
person scheduling the interview.

Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.

Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer:

This position may be eligible for telework.  Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.