Guardianship Accountant

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Functional Title: Guardianship Accountant 
Job Title: Accounting Technician II 
Agency: Health & Human Services Comm 
Department: Training Department 
Posting Number: 7623 
Closing Date: 08/12/2025 
Posting Audience: Internal and External 
Occupational Category: Protective Services 
Salary Group: TEXAS-A-13 
Salary Range: $2,953.25 - $4,365.66 
Pay Frequency: Monthly
Shift: Day 
Additional Shift: Days (First) 
Telework: Eligible for Telework 
Travel: Up to 30% 
Regular/Temporary: Regular 
Full Time/Part Time: Full time 
FLSA Exempt/Non-Exempt: Nonexempt 
Facility Location:  
Job Location City: HUNTSVILLE 
Job Location Address: 2507 LAKE RD STE B 
Other Locations: Houston; Austin; Dallas; San Antonio; Waco 
MOS Codes: 3432,3451,36B,6F0X1,741X,751X,890A,89A,920A,92A,LS,LSS,PS,SK 
 
 
 

The Health and Human Services Commission (HHSC), Guardianship Services Program (GSP), seeks a highly qualified candidate to fill the Guardianship Accountant position. The ideal candidate thrives in an environment that emphasizes teamwork to achieve goals, excellence through high professional standards and personal accountability, curiosity for continuous growth and learning, critical thinking for effective execution, nurturing talent within our program, open and transparent communication, and agility to adapt quickly to challenges.

This position performs highly complex (senior-level) technical accounting and administrative support work related to the management of the funds and assets of individuals served by the program. Work involves performing detailed assignments in recording, classifying, and verifying financial records, documents, and reports. Assistance with completion of financial documentation on legal forms filed with the courts. Tracks and manages unit and program assets. Manages electronic and hard copy records disposition, including filing maintenance and purging. May train other employees. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment. 

The position requires professional communication and interaction with agency and program staff, other state agency staff, members of the public, and other stakeholders. Prioritizes workload and assignments and meets established deadlines. 

This position is eligible for telework consistent with HHSC telework policy, which is subject to change. Employees may be required to work in the office one or more days a week. The selected candidate has reliable home internet service and protects confidential information of people served under guardianship or employed by the program in the home office setting.

ESSENTIAL JOB FUNCTIONS

Attends work on a regular and predictable schedule following agency leave policy and performs other duties as assigned.

• Financial Documentation and Reconciliation

Classifies, codes, posts, records, and reconciles accounts and bank statements, and other asset statements for funds owned by people served by the Guardianship Services program using the Guardianship On-Line Database (GOLD) system. Completes a reconciliation of the bank statements monthly in accordance with policy guidelines and completes a reconciliation of the financial accounts for each person when HHSC is either guardian of the estate or representative payee. Enters and tracks the person’s asset information in the GOLD system. Ensures accurate and complete documentation is maintained in the GOLD system regarding their actions and communications relating to the person’s financial affairs or the tasks completed. 30%

• Legal

Participates in the physical inventory of a person’s home or property. Assists with obtaining appraisals, bids, and performing other tasks related to maintenance and repair of homesteads and sale of a person’s property. Assists with correspondence related to creditors or persons who owe money to the person as requested by the Guardianship Specialist (GS) or the guardianship supervisor. Assists the GS with preparation of legal documents, various applications, reports and taxes. Reviews the GOLD case record when annual accountings are prepared to verify asset information is entered in the GOLD system. Completes the required accountings and sends the regional staff for review and filing with the courts.10%

• Administrative and Training

Prepares financial reports identified by program management and available in the GOLD system. Presents financial training to guardianship staff at the Guardianship Academy and/or the unit meetings as directed by management. Attends all training events and meetings scheduled by management unless an absence is authorized by management. 10%

• Resident Trust Fund Processing

Request, process, and maintain resident trust fund statements and documentation received by the program. Attaches documentation to the appropriate record at least quarterly. Assists the GS with obtaining supporting documentation for expenditures and oversight of the provider’s management of trust fund accounts. 40%

• Other duties as assigned. 10%

Knowledge, Skills, and Abilties

• Knowledge of generally accepted accounting principles and procedures affecting the maintenance of accounting records and automated accounting systems.
• Knowledge and skill in the use of Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint.
• Knowledge and skill working with databases preferred.
• Skill in the use of a personal computer and related office equipment.
• Skills in the following: organizing and prioritizing tasks, problem solving and decision-making, maintaining an accurate confidential filing system, compile and prepare accurate reports.
• Skill in organizing and coordinating projects.
• Ability to review work for accuracy, to accurately perform numerical detail work, to make arithmetical computations and to prepare financial and accounting records.
• Ability to learn and master the preparation of legal forms and documents under the direction of the guardianship attorneys.
• Ability to communicate effectively and professionally.
• Ability to interpret and apply agency policies and procedures and to handle competing priorities.
• Ability to maintain discretion in the handling of confidential and sensitive information.
• Ability to create and maintain effective working relationships.
• Ability to work with limited supervision and to prioritize workload and assignments to meet established deadlines.
•  Ability to perform financial audits.
• Ability to collect and interpret information to develop and complete reports.

Registration or Licensure Requirements:

A valid driver's license is required.   

Initial Screening Criteria

• Ability to travel up to 30% with a possible occasional overnight stay required.
• A high school diploma or equivalent.
• Experience performing entry level accounting, auditing, budgeting or related financial or accounting work.
• Experience using a computer for inquiry and data entry
• Experience with Microsoft Office, Outlook, Excel, and Word.

PREFERRED CRITERIA

• Two years of experience with accounting or bookkeeping principles and application.
• Two years experience working with a Health and Human Service Agency.
• Two years experience involving detailed assignments in recording, classifying, examining reports and maintaining files and filing system.
• College or technical school education in accounting, business or a related field.
• College or technical school education can be substituted for experience.

ADDITIONAL INFORMATION

Resumes will not be accepted in lieu of a completed application.

Preference is given to those applicants matching the majority of preferred criteria. Applicants must complete an assessment upon submission of their application. Interviewee selection is based on applicant demonstrating a clear match to all criteria within summary of experience and a completed assessment. 

This position is currently located in Huntsville but this position will only be housed in a regional office located in Austin, Dallas, Houston, San Antonio, or Waco with additional Office of Guardianship Services staff. Applicant must state on their application the location of the position they are applying for.

Applicants must be able and willing to submit to, and successfully pass, Federal and State criminal background checks.   

Interviews  will be conducted via Microsoft Teams virtual meeting platform. Applicants must have computer and internet access to participate in the interview.

HHS agencies use E -Verify. You must bring your I-9 documentation with you on your first day of work. I-9 Form - Click here to download the I-9 form. I-9 Form In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.

Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer:

This position may be eligible for telework.  Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.