Administrative Asst II - Vocational Services

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Functional Title: Administrative Asst II - Vocational Services 
Job Title: Administrative Asst II 
Agency: Health & Human Services Comm 
Department: Sheltered Workshop 
Posting Number: 7832 
Closing Date: 08/26/2025 
Posting Audience: Internal and External 
Occupational Category: Office and Administrative Support 
Salary Group: TEXAS-A-11 
Salary Range: $2,694.33 - $3,946.25 
Pay Frequency: Monthly
Shift: Day 
Additional Shift: Days (First) 
Telework: Not Eligible for Telework 
Travel: Up to 5% 
Regular/Temporary: Regular 
Full Time/Part Time: Full time 
FLSA Exempt/Non-Exempt: Nonexempt 
Facility Location: Denton State Supported Living Center 
Job Location City: DENTON 
Job Location Address: 3980 STATE SCHOOL RD 
Other Locations: Denton 
MOS Codes: 0100,0111,0170,3372,3381,4430,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN 
YN,YNS 
 
 

Brief Job Description:

Come work in an environment where we truly value and respect those we serve and believe in the mission that all people can achieve a higher level of wellness and independence. 

The state supported living centers serve people with intellectual and developmental disabilities who are medically fragile or who have behavioral problems. The centers provide campus-based direct services and supports at 13 centers located throughout the state. Learn About Our State Supported Living Centers

If you are looking for a place to work where you can establish a career that is filled with purpose, this is the job for you!

The Administrative Assistant II is appointed by and administratively responsible to the Assistant Director of Vocational Services subject to the approval of the Director of Vocational Services. The Administrative Assistant performs moderately complex clerical work. Work involves controlling inventory, unloading and delivering supplies; compiling and tabulating receiving/shipping activity data and maintaining stock keeping related documents. Works under general supervision of the Assistant Vocational Service Director with moderate latitude for the use of initiative and independent judgment. Assist other warehouse and procurement employees with duties as assigned. Assures all documents related to receiving, issuing and stocking of goods and equipment are maintained in an accurate and organized filing system. Ensures all documents for billing are processed in a timely manner.

Essential Job Functions (EJFs):

The Administrative Assistant attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned. Receives and assists with receiving shipments of commodities and equipment to include warehouse stock and special orders. Duties related to receiving include inspecting, counting, and checking items for compliance or damage and making notations on proper documents in accordance with the FSS Operating Instructions. Administrative Assistant must have knowledge of applicable rules, regulations, policies, functions, dress code and operations. The Administrative Assistant must be skilled in the use of a calculator. The Administrative Assistant is able to communicate effectively both verbally and in writing. Ability to prepare reports and maintain records. Ability to coordinate with other staff, departments, officials, agencies, organizations, and the public. Ability to make arithmetic computations. Administrative Assistant assist when needed with picks and ensures delivery of warehouse stock to assigned units and departments on a scheduled or special needs basis. Employee delivers non-stock items to ordering departments in order to provide users with supplies and/or equipment in a timely manner. Conducts inventories and maintains inventory of warehouse stock supplies. Administrative Assistant enters data in MIMS, PeopleSoft and related programs daily, in order to provide accurate and timely receipts and issuance of warehouse stock. Inspects and cleans warehouse to ensure a neat, orderly and safe work area. Assures all documents related to receiving, issuing and stocking of goods and equipment are maintained in an accurate and organized filing system. Answers telephone, handles walk up customers and relays any messages or pertinent information to the Procurement Officers and Assistant Director. The Administrative Assistant provides information regarding status of delivery of warehouse stock orders as requested and other related warehouse inquiries. Employee actively participates and/or serves in a supporting role to meet the agency’s obligations for disaster response.

Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location. Ability to consistently lift/carry at least 50 pounds and use of manual pallet jack  required.

Knowledge, Skills and Abilities (KSAs):

Knowledge of general warehouse operations to include but not limited to shipping, receiving, issuing, and inventory control. Knowledge of applicable rules, regulations, policies, functions, and operations. Skill in the use of computer and related equipment, including the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs. Skill in the use of a calculator. Ability to prepare reports and maintain records. Ability to coordinate with other staff, departments, officials, agencies, organizations, and the public. Ability to make arithmetic computations. Have the ability to self-start, work independently, and exercise reasonable judgment.

Must have excellent communication skills, including writing and speaking. Must always exhibit a high degree of professionalism, business judgment, tact and respect.

Have the ability to maintain confidentiality when deemed necessary.

Have the ability to establish and maintain effective professional working relationships, internally and externally, and to work effectively in a team environment.

Have the ability to manage competing priorities and to work under pressure with frequent interruptions.

Have the ability to meet requested deadlines.

Have excellent problem solving skills.

Have strong calendaring, organizational, emailing, phone etiquette and document management skills.

Ability to consistently lift/carry at least 50 pounds, and move heavy pallets utilizing manual pallet jacks.

Registrations, Licensure Requirements or Certifications:

Have an eligible driving record based on HHSC Fleet Management policy.  

Initial Screening Criteria:

• Must have graduated from a standard high school or equivalent.
• Must have one (1) year of office experience.
• Must have one (1) year of work experience in clerical duties.
• Must have experience in Microsoft office (i.e. Word document, Excel, Outlook)

Additional Information:

Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aide, Medication Aide and Employee Misconduct and HHS List of Excluded Individuals/ Entities (LEIE).

Males between the ages of 18 – 25 must be registered with the Selective Service.

All State Supported Living Center Employees are subject to Random Drug Testing.

Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours. Must be willing to work weekends and holidays.

All applicants must be at least 18 years of age to be considered for employment at a state-operated facility.

Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.

Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer:

This position may be eligible for telework.  Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.