Administrative Asst II - Habilitation Therapies

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Brief Job Description:

Come work in an environment where we truly value and respect those we serve and believe in the mission that all people can achieve a higher level of wellness and independence. 

The state supported living centers serve people with intellectual and developmental disabilities who are medically fragile or who have behavioral problems. The centers provide campus-based direct services and supports at 13 centers located throughout the state. Learn About Our State Supported Living Centers

If you are looking for a place to work where you can establish a career that is filled with purpose, this is the job for you!

Administrative Assistant for the Habilitation Therapy Department works under moderate supervision with limited latitude for the use of initiative and independent judgement and reports directly to the Director of Habilitation Therapies. Maintains various records for the department. Orders supplies for OT and PT as well as Speech, Audiology and Diet Office. Prepares travel requests and travel vouchers for the Habilitation Therapies staff. Receives, routes and tracks professional consults. Reports time for department employees. Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned. Answers telephone, refers callers to appropriate staff, takes messages, and answers questions. 

Essential Job Functions (EJFs):

Answers telephone, refers callers to appropriate staff, takes messages, and answers questions.

Maintains various records for the department.

Prepares travel requests for department staff.

Orders supplies for Habilitation Therapies areas.

Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location

Knowledge, Skills and Abilities (KSAs):

Ability to plan and schedule work.

Ability to follow written and verbal instructions.

Ability to multi-task.

Ability to work under extreme pressure while maintaining a courteous and business-like demeanor at all times.

Ability to maintain files.

Ability to communicate effectively with various facility staff members, various agency staff members, and consumers.

Knowledge of office practices and administrative procedures.

Skill in the use of standard office equipment and software.

Ability to maintain confidentiality at all times.

Knowledge of the work done in OT, PT, Speech, Audiology and Dietitian areas. 

Registrations, Licensure Requirements or Certifications:

None

Initial Screening Criteria:

Two years’ experience of administrative support preferred. Graduation from a standard senior high school or equivalent. Experience working with the departments within the Habilitation Therapies area, (OT/PT, Speech, Audiology) is generally preferred.

Additional Information:

Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aide, Medication Aide and Employee Misconduct and HHS List of Excluded Individuals/ Entities (LEIE).

Males between the ages of 18 – 25 must be registered with the Selective Service.

All State Supported Living Center Employees are subject to Random Drug Testing.

Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours. Must be willing to work weekends and holidays.

All applicants must be at least 18 years of age to be considered for employment at a state-operated facility.

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Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form