Administrative Asst I - Food Service

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Functional Title: Administrative Asst I - Food Service 
Job Title: Administrative Asst I 
Agency: Health & Human Services Comm 
Department: Food Service 
Posting Number: 10860 
Closing Date: 11/14/2025 
Posting Audience: Internal and External 
Occupational Category: Office and Administrative Support 
Salary Group: TEXAS-A-09 
Salary Range: $2,481.75 - $3,404.91 
Pay Frequency: Monthly
Shift: Day 
Additional Shift: Days (First) 
Telework: Not Eligible for Telework 
Travel: Up to 5% 
Regular/Temporary: Regular 
Full Time/Part Time: Full time 
FLSA Exempt/Non-Exempt: Nonexempt 
Facility Location: Corpus Christi State Supported Living Center 
Job Location City: CORPUS CHRISTI 
Job Location Address: 902 AIRPORT RD 
Other Locations:  
MOS Codes: 0100,0111,0170,3372,3381,4430,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN 
YN,YNS 
 
 

Brief Job Description:

Come work in an environment where we truly value and respect those we serve and believe in the mission that all people can achieve a higher level of wellness and independence. 

The state supported living centers serve people with intellectual and developmental disabilities who are medically fragile or who have behavioral problems. The centers provide campus-based direct services and supports at 13 centers located throughout the state. Learn About Our State Supported Living Centers

If you are looking for a place to work where you can establish a career that is filled with purpose, this is the job for you!

The Administrative Assistant I serves as the office manager and performs all clerical tasks for the department.  The Administrative Assistant I ensures the completion and accuracy of all Food Service records.  The Administrative Assistant I works under the general supervision of the Director of Food Service.  In the absence of the Director of Food Service, the Administrative Assistant I supervises the Clerk II who performs clerical work for the department.  Completion of work requires occasionally originating new methods and/or techniques and decisions are varied but based on well-defined guidelines.

Essential Job Functions (EJFs):

Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.

Generates orders for food, equipment and supplies using appropriate computer programs to ensure proper amounts of food, equipment and supplies are on hand to meet department needs.  Also acts as one of the facility’s requisition requesters.  (10%)

Records accurate frozen inventory and food reservoir data to ensure proper amounts of food and supplies are ordered.  (10%)

Prepares Food Service department accounting records and reports to ensure accurate and timely submission to Central Office.  (35%)

Supervises and trains other clerical staff in the Food Service Department to ensure all clerical staff are cross trained in all clerical areas.  (10%)

Processes termination/resignations/retirement paperwork, new hires/promotions and pattern changes.  Works to ensure departmental compliance with the APSR and CAPPS/CCSSLC Policies & Procedures are met.  (15%)

Conducts performance evaluations of assigned staff in order to give employees timely feedback on their performance.  (10%)

Ensure that assigned staff participate in mandatory training in order to ensure staff competence and development.  (5%)

Promotes and advocates principles of workforce diversity as detailed in the department's Workforce Diversity/Affirmative Action Plan in order to achieve cultural diversity in the department.  (5%)

Other duties as assigned include, but are not limited to, actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation.  Such participation may require an alternate shift pattern assignment and/or location.

Knowledge, Skills and Abilities (KSAs):

• Texas Driver's License with less than 10 points
• Ability to operate standard office equipment.
• Ability to supervise and train.
• Must be able to type 40 wpm accurately.
• Knowledge of Human Resource Policies and Procedures.
• Knowledge of CCSSLC Worker's Comp Management Plan.
• Knowledge of Windows, Word, Excel, APICs and MIMS is required.
• Able to keep department records current at all times.
• Able to accurately record and relay telephone messages at all times.
• Able to compile a Food Service Accounting Report from accounting records and reports.
• Successfully complete all PMAB training as prescribed by Human Resource Development.
• Follows CCSSLC and Food Service department Policy and Procedures at all times.
• Interacts with individuals residing on campus in an emotionally supportive and therapeutic manner.
• Adheres to department dress code and hygiene standards.
• Shows a pattern of successful and cooperative interactions with others.
• Completes job tasks within agreed time frames. Infection control in order to provide a safe and healthy work environment.

Registrations, Licensure Requirements or Certifications:

A Food Handlers permit is required.

Initial Screening Criteria:

High School diploma or GED is required.

Two years’ clerical experience with one year’s experience as a lead work is required.

Additional Information:

Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aide, Medication Aide and Employee Misconduct and HHS List of Excluded Individuals/ Entities (LEIE).

Males between the ages of 18 – 25 must be registered with the Selective Service.

All State Supported Living Center Employees are subject to Random Drug Testing.

Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours. Must be willing to work weekends and holidays.

All applicants must be at least 18 years of age to be considered for employment at a state-operated facility.

Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.

Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer:

This position may be eligible for telework.  Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.