Administrative Asst III - Education & Training

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.

Brief Job Description:

Come work in an environment where we truly value and respect those we serve and believe in the mission that all people can achieve a higher level of wellness and independence. 

The state supported living centers serve people with intellectual and developmental disabilities who are medically fragile or who have behavioral problems. The centers provide campus-based direct services and supports at 13 centers located throughout the state. Learn About Our State Supported Living Centers

If you are looking for a place to work where you can establish a career that is filled with purpose, this is the job for you!

Administrative Asst II - Under the direction of the Director of Vocational and Education and Training, the Vocational Services Administrative Assistant II, is responsible for the planning, coordination, development, and implementation of the vocational programs of the facility in accordance with applicable regulatory provisions and within the framework of the stated philosophy of the facility. The Administrative Assistant II assures the delivery of quality care, support, vocational training for residents who attend work. The Administrative Assistant II develops and implements tracking systems to ensure required documents are timely with quality standards in mind. Familiar with the Department of Labor Laws in relation to resident workers. The Administration Assistant II is responsible for working cooperatively with other divisions and departments and ensuring harmonious working relationships with the unit staff and disciplines. The Administrative Assistant II is responsible for consultative and administrative duties in addition to Administrative Assistant tasks. Some travel will be required, and work schedule may vary situationally or as needed. Works under general supervision with moderate latitude for the use of initiative and independent judgement. 

Essential Job Functions (EJFs):

Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned. Provides consultative services and technical assistance to plan and implement effective program services. Monitors service delivery in the work center, to ensure effective and efficient programs are carried out according to the resident’s worker’s Action Plan. Oversee negotiations for business contracts with various companies. Ensures that resident/staff health and safety is maintained throughout the day. Maintains compliance with applicable rules, standards and regulations. Ensure that the Department Of Labor Laws is followed when pertaining to resident workers and school age children. Coordinates departmental activities with other organizational components. Coordinates departmental activities with other organizational components. Maintains knowledge in relevant areas of administration and delivery of services.

Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.

Knowledge, Skills and Abilities (KSAs):

Working knowledge of the vocational rehabilitation/training process. Knowledge of skills and adaptations necessary for employment of people with disabilities. Knowledge of psychological, social, vocational, and independent living issues faced by people with intellectual disabilities pursuing gainful work activity. Knowledge and understanding of caseload management principles and practices. Knowledge in Department of Labor guidelines related to the Fair Labor Standards Act, subminimum wage authorization, time studies, and prevailing wage.

Proven ability to: Successfully plan, implement, supervise, and evaluate vocational service delivery system. Written skills to develop effective memos, reports, proposals, and procedures. Effectively communicate with staff, interdisciplinary team, and other departments. Knowledge of state and federal, and local policies relating to vocational services.

Registrations, Licensure Requirements or Certifications:

Must possess valid Texas driver’s license or obtain it no later than 90 days after hire date. Applicants with an out-of-state driver’s license must provide an original certified driving record from the state of driving licensure. Eligible driving record required based on HHSC Fleet Management policy. 

Initial Screening Criteria:

High School Graduate or GED is required.

Two years’ experience working as a vocational trainer, job coach, or job-readiness trainer with the individuals with intellectual disabilities, preferred.

Additional Information:

Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aide, Medication Aide and Employee Misconduct and HHS List of Excluded Individuals/ Entities (LEIE).

Males between the ages of 18 – 25 must be registered with the Selective Service.

All State Supported Living Center Employees are subject to Random Drug Testing.

Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours. Must be willing to work weekends and holidays.

All applicants must be at least 18 years of age to be considered for employment at a state-operated facility.

Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.

Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer:

This position may be eligible for telework.  Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.