WIC Vendor Onsite Compliance Monitor & Inventory Audit Analyst

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Brief Job Description:

Performs highly complex (senior-level) auditing work for the Vendor Management and Operations Unit in the Compliance Oversight Branch. Work supports the United States Department of Agriculture (USDA) Special Supplemental Nutrition Program for Women, Infants, and Children (WIC) program. Work involves performing onsite monitoring reviews, technical assistance, research, audits, policy and procedure development, program assessment, and administrative activities related to WIC vendors to identify issues regarding compliance with regulations or standards. Verifies compliance with WIC requirements by examining, investigating, and reviewing records, reports, financial statements, and program practices to ensure legal compliance with federal and state statutes and internal regulations. Conducts audits for program efficiency, and effectiveness. Assists in the development of administrative reports, studies, and vendor compliance projects. Assists in the collection, organization, analysis, and/or preparation of materials in response to requests for WIC program information and vendor compliance reports. Reviews compliance monitoring reports and coordinates follow-up actions in cases where violations were found. May provide testimony at hearings. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment.

Essential Job Functions:

Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.

1. Performs onsite monitoring reviews, technical assistance, program assessment, and administrative activities to WIC vendors to identify issues regarding compliance with regulations or standards. Defines compliance issues by researching specific topics through interviews, document reviews, prior audit findings, and other research techniques. Assists WIC vendors by explaining program specifics and requirements. Verifies compliance with WIC requirements by conducting desk and/or onsite reviews and evaluates compliance data and the documentation of compliance activities, such as complaints received or inspection outcomes. (40%)
2. Performs highly complex and large-scale program specific inventory audits to determine compliance with laws, rules, and regulations. (20%)
3. Develops audit scopes, objectives, procedures, and deliverables. Develops statistical sampling plans. Examines and analyzes program operations, internal control structures and systems, and accounting records for reliability, adequacy, accuracy, efficiency, and compliance with legal regulations, and reports erroneous or questionable transactions. Prepares audit reports, including the preparation of outlines, specification of internal reviews, preparation of draft reports, review of the draft reports with clients, preparation of the final reports incorporating client comments as appropriate, and submission of the final reports for review and approval. Advises on the requirements, liabilities, and penalties of compliance and noncompliance, and recommends improved accounting or program operation systems controls. Recommends changes in business processes, information systems, and accounting or program procedures. Conducts post-audit assessments. (20%)
4. Conducts special research into accounting practices and records when issues arise. (10%)
5. Plans and organizes audit procedures. (5%)
6. Performs other duties as assigned including but not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location. (5%)

Knowledge, Skills and Abilities (KSAs):

Knowledge of:

• Accounting and auditing methods and systems
• Generally accepted auditing standards (GAAS) and procedures
• Compliance analysis, monitoring, and/or quality control
• Professional research techniques
• Related state and federal laws, regulations, policies, rules and requirements
• General statistical and reporting methodologies

Skill in:

• Identifying measures or indicators of program performance
• Conducting onsite program assessments
• Conducting data searches and evaluating large amounts of data
• Using technology, computers and applicable software, including Microsoft Office, Internet research, Adobe Pro, and databases
• Effective verbal and written communication
• Complex report preparation for internal and external stakeholders

Ability to:

• Gather, assemble, correlate, and analyze facts
• Identify problems, evaluate alternatives, and implement solutions
• Understand, interpret and apply department and agency rules, regulations, policies and procedures
• Organize and present information effectively both verbally and in writing to internal and external stakeholders
• Work collaboratively and cooperatively with diverse groups
• Think creatively and support creative thinking in others
• Establish goals and objectives
• Prioritize and plan assignments, and handle multiple projects in a fast paced environment
• Work effectively under pressure

Registrations, Licensure Requirements or Certifications:

Must be a Certified Texas Contract Manager (CTCM) or complete the requirements to become a Certified Texas Contract Manager within 12 months of employment.

Initial Screening Criteria:

• At least 2 years of experience in auditing, compliance analysis or monitoring, or onsite inspections
• At least 2 years of experience with financial or accounting systems
• Experience in the use of productivity software such as Excel, Outlook, Word or Access
• The ability to travel up to 60% of the time as indicated on the application

PREFERRED CRITERIA:

• Graduation from an accredited four-year college or university with major coursework in accounting, business administration, finance, economics, or a related field
• Certification as a Certified Internal Auditor (CIA), Certified Public Accountant (CPA) or equivalent

Additional Information:

To be considered for an interview, applicants must demonstrate a clear match to all Initial Selection Criteria in the summary of experience sections of the application. RESUMES WILL NOT BE CONSIDERED. The salary on this job posting reflects the minimum and maximum allowed, however, budget considerations often result in salary offers at the minimum of the posted range. Internal applicants are encouraged to check the HR manual for any changes to their current salary. All applicants chosen to participate in the virtual “face-to-face” interview process will be required to complete an on-camera skills assessment to demonstrate proficiencies and perspectives associated with this role at the time of the interview. All applicants participating in the virtual “face to face” interview process must also have access to a computer, the internet, Microsoft Teams, Microsoft Excel, and Microsoft Word. Only applicants selected for an interview will be notified of final selection. This position is currently a hybrid position, with some ability to work from home, but the selected candidate must be physically present in the Austin office at least three days per week, as directed by the manager. Other meetings in Austin will be required. This hybrid arrangement is also subject to change. The person selected for this position must have internet access for working from home.

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Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer:

This position may be eligible for telework.  Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.