Senior Project Manager

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.

Brief Job Description:
Project Manager IV provides advanced (Senior level) construction project management duties along the full project continuum, “cradle to grave” project management, of renovation projects at the Health and Specialty Care Facilities around the state. Principally, the position will be assigned a series of facilities as a part of team to ensure projects are completed safely, on-time, and under budget.

Duties include the project initiation, planning, coordination, and execution of the project of general scope and projects related to repairs and renovations that generate from the Maintenance and Construction Department for the different facilities for the Texas State Supported Living Centers and State Hospitals. The Project Manager IV communicates with the stakeholders, HHSC Management, Facility personnel and other relevant parties on a regular basis. The Project Manager IV directs and supervises the work of design architects and engineers, oversees the construction, and administers the related contracts.

Project Manager IV works under the supervision of the Director of Deferred Maintenance Project Management with limited supervision and considerable latitude for the use of initiative and independent judgment.

Essential Job Functions (EJFs):

Acts as principal project manager for complex renovation projects involving a variety of trades and multiple coordination needs from project initiation, through design, construction, to completion and building recommissioning using accepted project management methodologies. Complex renovation project include large scale coordination across various trades and, include complex coordination of multiple trades simultaneiously between buildings and across various utility systems, for example, major building renovations where resulting building use would be changed, facility-wide backup generator implementation.  30%

Principally responsible for the review and approval of project schedules, design and work plans, cost estimates, and payment draw submissions to ensure reasonableness, accuracy, and compliance with contract terms, building codes, and appropriate regulatory requirements for the complex renovations project assigned. Providing instructions, forms, submission requirements to architects, engineers, construction contractors on required processed for regular and ad hoc project/issue reporting, payment draws, and change order requests that demonstrate project progress.  20%

Manages specialty architectural and engineering contracted experts, conducting independent reviews of  codes and regulatory oversight regulations to determine if existing architectural and engineering conditions comply with current requirements and determine solutions for compliance. Conducts initial review of design submittals for best practice, conformance with building codes and technical correctness. Reviews and conducts comprehensive evaluation for the project team of scope documents, bid packages, work/milestone plans, change order requests, and any resulting contracts.   15%

Conducts on-site inspections of construction work to ensure project quality and completion levels that informing allowable invoicing to ensure that project deliverables are acceptable, fulfill the terms of the project contract and specifications, and that work is completed within budget for the complex projects assigned. Assists in identifying and putting into place performance criteria to ensure building systems as tested and commissioned before project acceptance, including evaluating equipment proposals/specification review necessary to ensure completed complex renovation project provides necessary building and utility support to protect the safety of clients/patients and staff when delivering clinical services. 10%

Proactively manages project risks that could impact timely and affordable construction/renovation project

completion and take action to mitigate or avoid them. Based upon inspections and reviews of project documents (architectural drawings, engineering specifications, payment draws, issues logs) identifies threats (risks) to completing the project on-time and within budget, providing guidance on project work/completion schedules to construction contractors, developing recommendations to constructability challenges from unforeseen conditions or design errors. Leading the project team (PMIs/PMIIs) for the assigned complex renovation project to ensure accurate reporting on project status to HHSC leadership and the architect, engineers, and construction contractor, ultimately, ensuring project completion in accordance with agreed upon/published schedule and within budget. 15%

Maintains current and accurate project data in the project management software and facility assessment system database for the complex projects assigned 10%

Total Time Spent:  100%    

Knowledge, Skills and Abilities (KSAs):

Knowledge of construction project management theories and practice applicable to highly complex projects; of systems and procedures used to evaluate third party vendor performance; of local, state, and federal laws and regulation relevant to the administration for the project undertaken.

Skill in project management monitoring; in addressing changes in scope and budget and monitoring the schedule of the project.

Demonstrates ability to manage project activities; establish project goals and objectives; to exercise sound judgment in making critical decisions; to identify project risks and gaps; to understand the construction and different construction procurement methods, to prepare reports and communicate effectively and to plan, and supervise the work of contractors and contracted professionals.

Demonstrates ability to manage preparation of and perform quality control reviews of architectural and engineering discipline construction documents

Shows proficient skill in the use of personal computers and applicable programs, applications.

Knowledge of regulations and laws related to construction contracts.

Strong organizational and communication skills

Registrations, Licensure Requirements or Certifications:

Acquire a Certified Texas Contract Manager license as issued by the State of Texas within 6 months from the date of hire.  

Certification as a Project Management Professional (PMP), Certified Associate in Project Management (CAPM), Certified Construction Manager (CCM), licensed architect or a professional engineer by the State of Texas is preferred but not required.

Initial Screening Criteria:

1.           Minimum of three years of experience acting as a project manager for a contractor, owner representative, or an owner.

2.           Experience in reviewing and approving drawings, submissions, project schedules, or project draws. Experience conducting on-site construction inspections is preferred.

3.           Experience with projects local, state, and federal, healthcare, or non-profit entity is preferred.

4.           Experience using project management software/tracking databases is preferred.

5.           Certification as a Project Management Professional (PMP), Certified Associate in Project Management (CAPM), Certified Construction Manager (CCM), licensed architect or a professional engineer by the State of Texas is preferred but not required.

Additional Information:

Mobile Work: This position will be responsible for managing construction projects across the state of Texas (specifically for new Panhandle State Hospital in Amarillo and the Lubbock Psychiatric Center), potential assignment headquarters may be designated at either of the new construction addresses in Amarillo or Lubbock. This position may have an opportunity for mobile work part-time. The candidate will attend new employee orientation and manage administrative functions through their designated headquarters or in Austin. There is no guarantee of permanent mobile work, employees must meet eligibility requirements in accordance with agency policy, and any mobile work options are subject to change. A mobile work employee will not be reimbursed for travel from the employee's residence to their designated headquarters.

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Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form