Rural Hospital Grants Manager

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Brief Job Description:

Under the supervision of the Director of the Office of Rural Hospital Finance & Coordination, the Grant Manager will be responsible for performing highly advanced (senior-level) administrative and supervisory program work related to rural hospital grant program(s). The position will be responsible for planning, establishing, and implementing activities for rural hospital grant(s). The position supervises the work of others and will work under minimal supervision with extensive latitude for the use of initiative and independent judgment.  Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.

Responsibilities include monitoring grant awards; training grant program staff to provide excellent customer services and be subject matter experts of the grant program(s). The position is responsible for planning, organizing, implementing, and measuring effectiveness of grant program(s) and providing recommendations to improve its efficiency and effectiveness.

Work involves planning and reviewing solicitation documents to proposed grant programs, as well as developing and implementing effective techniques for monitoring and evaluating grants and cooperative agreements for rural hospitals. Work includes organizing meetings and initiatives; performing cross-divisional coordination and project management; setting agendas and tracking milestones; communicating with various internal and external stakeholders to ensure continued coordination regarding the rural hospital grant award(s) and fulfillment of its goals.

The applicant must be able to communicate complex information to internal and external parties and provide information quickly and accurately. This position will interface with multiple departments within HHSC as well as rural hospitals administrators, and local governments officials from across the state.

4. Essential Job Functions:

(30%) EJF 1 Supervising the preparation, coordination, distribution, and reporting of grants for General Revenue-funded rural hospital grant program(s) funding.  Establishing program goals and objectives; program guidelines, procedures, and policies; coordinates guidance provided to staff regarding grant administration, procurement policies, contract compliance, and other policies, and procedures; and elevates to RHFC director relevant issues and concerns for resolution and/or guidance. Develops schedules, priorities, and standards for achieving program goals. Monitors and evaluates grant program activities. Monitors and manages the progress of rural hospital grant program(s) to meet grant and contract deliverables. Manages and monitors the request for applications process  or other enrollment processes established for distributing grant funding to qualified entities and working with grantees and contractors to ensure applicable federal and state regulations and guidelines are followed. Reviews and monitors project costs and develops budget justifications and budget revisions for awarded grants. Provides support, guidance, resolution, and resources to facilitate staff’s work.

(30%) EJF 2. Conducts project assessment, planning, development, and implementation activities; coordinates the planning and initiation of projects at various stages of completion; identify improvements; identifies and mitigates project risks; secures leadership direction and approval; monitors the progress and schedule of projects; and communicates with stakeholders, management, and other relevant parties.

(20%) EJF 3 Assists director of RHFC in the development of a communication plan to support effective implementation of the rural hospital grant program(s) and ensures ongoing communication occurs with stakeholders about the grant program(s). Identifies methods for communicating complex information to internal and external stakeholders to verify information, answer inquiries, address issues or resolve problems or concerns. Identifies training resources that match the needs of staff to provide high quality consultation and technical assistance to stakeholders and contractors to support grant compliance and achievement of grant objectives. Develops tools and methods for identifying/addressing training and technical assistance needs for staff/providers, determining/assisting necessary contract actions, and developing data collection/tracking systems. Meets with rural hospital officials and stakeholders, as needed.  Participates in site visits, virtual/in-person meetings, and webinars geared towards increasing knowledge about the rural hospital grant program(s) requirements, forging meaningful partnerships, and ensuring grant programs evolve with rural stakeholders’ needs. Plans and oversees project workgroups and meetings regarding the rural hospital grant program(s) with internal and external stakeholders, monitors projects’ progress and completion in accordance with timelines and leadership direction. 

(10%) EJF 4. Assists with the preparation of high-quality written project reports, updates, summaries, briefing documents, issue papers, correspondence, bill analyses, and memorandums for senior and executive management review and decision-making documents as assigned or as needed.  Reviews and evaluates the impact of proposed federal and state laws on program objectives.

(10%) EJF 5. Performs other work as assigned. Other work may include preparing and conducting presentations and providing updates on the status of the rural hospital grant program(s) to various audiences.

5. KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of state and federal laws and regulations pertaining to programs administered by HHSC.
• Knowledge of laws and regulations pertaining to grants and contract administration; of research and budgeting processes; of general business administration principles and practices, and of program planning and development.
• Ability to gather, assemble, correlate, and analyze facts; to devise solutions to problems; to prepare reports; to develop, evaluate, and interpret policies and procedures; to communicate effectively; and to prioritize projects and deadlines.
• Skill in use of computers and software programs, including Microsoft Office Suite and database systems.
• Ability to concentrate, read complex documents, and proof documents for proper grammar, spelling, and punctuation.
• Ability to exercise good judgment in evaluating situations and making decisions.

6. REGISTRATION OR LICENSURE REQUIREMENTS

Within 6 months of employment, will need to obtain certification as a Certified Texas Contract Manager (CTCM) issued by the Texas Comptroller's Office.

7. INITIAL SELECTION CRITERIA

• Graduation from an accredited four-year college or university in with a degree in Business Administration,  Finance, Health/Community Education, Public Administration, Public Policy/Affairs, Public Health, Social Work, Health Care, or related subject. (Copies of transcripts may be required)
• 2 years of direct work experience in grant administration and coordination with grant recipients regarding grant logistics and payment or program-related questions.
• Direct work experience administering the distribution of grant payments that have a cumulative value of $2 million or greater.

8. PREFERRED QUALIFICATIONS:

• Experience working with rural stakeholder organizations or rural healthcare providers. 
• Two or more years’ experience successfully managing a state or federal grant program.
• Two or more years’ experience supervising three or more staff.

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Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form