Project Manager III

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.

Job Description:

The Project Manager III position is part of the Project Management Office (PMO) within the Procurement and Contracting Services (PCS) department, reporting directly to the PMO Director. This role involves performing intermediate project management work, which includes coordinating the planning and initiation of projects at various stages of the project lifecycle, monitoring project progress and schedules, and maintaining communication with project stakeholders, management, and other relevant entities. While some projects follow traditional project management methodologies, others may require a more flexible and adaptive approach. The Project Manager III must be agile in their ability to support varying project types while ensuring alignment with organizational objectives. The position operates under moderate supervision and is expected to exercise initiative and some independent judgment, with more frequent oversight provided by senior management to guide decision-making and project direction.

This position is required to come into the office at least three days per work week. Telework availability is subject to agency policy and procedure.

Essential Job Functions:

1. Supports project management initiatives by applying industry-recognized project management principles, such as initiating, planning, executing, controlling, and closing assigned projects and their components. Responsibilities include defining project scope and managing customer expectations, developing work breakdown structures and project schedules, creating resource and project plans, and overseeing communications plans, metrics reporting, risk and issue management, quality control, and change management processes. The role requires collaboration with senior project managers for guidance and approval in critical project decisions. (20%)
2. Monitors project progress to ensure successful completion within the specified parameters, collaborating closely with senior project managers to report on project status and outcomes. This role emphasizes the importance of maintaining strong stakeholder relationships and ensuring that project deliverables align with organizational goals. (20%)
3. Provides support to PCS customers on project-related matters, working under the guidance of more senior project managers to ensure project alignment with customer needs and organizational objectives. Participates in internal team coordination within PCS to promote project efficiency and effectiveness. (20%)
4. Assists in managing special projects with a focus on continuous improvement and operational efficiency. Contributes to quality management efforts aimed at enhancing business processes, under the mentorship of senior project management personnel. (20%) This includes supporting the development of workflow maps and process documentation using tools such as Microsoft Visio to identify opportunities for operational efficiencies.
5. Works in tandem with PCS procurement and business operations teams to explore strategies for operational improvement, showcasing adaptability in changing project landscapes. This function may require consulting with senior project managers for strategic direction. (15%)
6. Adheres to a regular and predictable work schedule in accordance with agency leave policy and performs other duties as assigned, including participation in team meetings and project briefings. (5%)

Knowledge Skills Abilities:

• Ability to work collaboratively within a team and maintain productive professional relationships.
• Ability to handle multiple priorities, tasks, and challenges concurrently, with the aptitude to adjust to changing priorities while meeting deadlines.
• Proficiency in facilitating meetings with diverse stakeholder groups, keeping discussions on track and focused on established objectives.
• Effective communication skills, both oral and written, with a focus on clear and concise interactions with customers and team members.
• Basic project management skills, including the ability to organize project tasks and lead small project teams.
• Problem-solving skills, with the ability to assess situations, consider alternatives, and implement solutions with guidance.
• Analytical skills for gathering and assessing information and developing coherent project reports.
• Ability to prepare and deliver presentations, with guidance on complex topics from senior project managers.
• Flexibility in applying project management practices, with an understanding that not all projects follow traditional methods and may require agile thinking, adaptive planning, and iterative execution.
• Competence in using personal computers, along with various software applications such as spreadsheets, MS TEAMS, PowerPoint, Microsoft Visio, and project management tools to document workflows, support analysis, and track project progress.

Additional Information:

As part of the interview process, candidates will be required to complete a writing exercise. This exercise is designed to assess written communication skills, ability to organize information clearly, and demonstrate understanding of project management concepts relevant to the role.

Registrations, Licensure Requirements or Certifications:

CTCD/CTCM preferred, but not required.

PMP preferred, but not required.

Initial Screening Criteria:

At least 3 years’ consecutive experience in managing projects.

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Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer:

This position may be eligible for telework.  Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.