Position Management Manager IV

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.

Functional Title: Position Management Manager IV 
Job Title: Manager IV 
Agency: Health & Human Services Comm 
Department: HHSC Accounting 
Posting Number: 9101 
Closing Date: 09/30/2025 
Posting Audience: Internal and External 
Occupational Category: Management 
Salary Group: TEXAS-B-25 
Salary Range: $5,797.66 - $7,916.67 
Pay Frequency: Monthly
Shift: Day 
Additional Shift: Days (First) 
Telework: Eligible for Telework 
Travel: Up to 5% 
Regular/Temporary: Regular 
Full Time/Part Time: Full time 
FLSA Exempt/Non-Exempt: Exempt 
Facility Location:  
Job Location City: AUSTIN 
Job Location Address: 4601 W GUADALUPE ST 
Other Locations: Austin 
MOS Codes: 0203,0207,0302,0370,0520,0602,0802,1802,1803,2340,5502,6302,6502,7202,7208,7210,7220,7502,8005,8858 
9702,16GX,3D0X1,60C0,611X,612X,63G0,641X,712X,86M0,86P0,8U000,9G100,BOSN,ELC,ISS,MAT,MED,MLES,MSSD 
MSSE,MSSR,OSS,WEPS 
 

Brief Job Description:

Under the direct supervision of the Director of Position Management

Performs advanced (senior-level) managerial work administering the daily operations and activities of the HHSC Position Management department. Work involves establishing goals and objectives; developing guidelines, procedures, and policies; developing schedules, priorities, and standards for achieving established goals; coordinating and evaluating business function, division, or department activities; developing and analyzing FTE data, commitment accounting, and trial balance reconciliation reports; developing and evaluating budget requests; and monitoring budget expenditures. Serves as the primary budget resource for agency position management activities. Uses a variety of software applications including Centralized Accounting and Payroll/Personnel System (CAPPS) Human Capital Management (HCM), CAPPS Financials, Position & Employee Bridge for Legacy Systems (PEBLES), Budget Position Control System (BPCS), MS Access, Excel, Word, and SharePoint to perform essential job functions. The position interacts routinely with all levels of Health and Human Services Commission (HHSC) staff and other state agency staff.

Supervises the work of others. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment.

Essential Job Functions (EJFs):

Provides senior level leadership in budget planning, oversees the development of establishing goals and objectives. Sets Position Management and Trial Balance Reconciliation staff’s priorities and deadlines to ensure positions/FTEs are monitored, maintained, analyzed, reported and reconciled accurately and within approved guidelines; implements position/FTE related legislation; analyzes agency positions/FTEs operations and identifies areas for improvement. Meets and communicates with all levels of the agency staff, accounting, and the budget analysts to ensure program needs are met; works with and provides technical guidance, assistance, advice, and recommendations to Budget Office staff, agency programs, management, and executive management related to agency appropriated positions/FTEs and commitment accounting. (35%)

Oversees the daily operations and activities of Position Management and Trial Balance Reconciliation. Plans, assigns, delegates and supervises the work of staff. These activities include but are not limited to recommending and implementing accounting policies, providing guidance to staff in the development and implementation of positions/FTEs, and positions/FTEs commitment accounting. Ensures projections are incorporated into agency and division budgets as appropriate. Oversees the preparation of, and reviews/analyzes financial reports related to positions/FTEs and positions/FTEs commitment accounting as assigned for review by management. Oversees the verification, review, and analysis of source documents and data; reviews analysis of trends and variances and tests for reasonableness, identifies any unusual position/FTE activity. Participates in internal and external work groups and represents the department at meetings, and committees. Reviews and approves operating procedures and processes that implement agency policies and reviews operations to identify needed changes and makes recommendations to improve operations. Oversees the completion of reports, monitors performance and recommends appropriate changes. Coordinates with Human Resources and Accounting staff relating to resolution of issues to ensure payments are made timely and accurately. (30%)

Oversees the development, coordination, preparation, completion, implementation, and submission of the agency's Mid-Year Budget Review, agency annual operating budget related to position management, and LBB Monthly FTE Report. Reviews draft appropriation requests; makes necessary revisions for accuracy and conformance with instructions. Prepares, reviews and analyzes FTE information for proposed legislation. Conducts special studies to define problems and provide basis for management decisions; and develops recommended solutions. (20%)

Manages, reviews, and guides the completion of all agency accounting functions pursuant to requirements developed by the Legislature and the Comptroller of Public Accounts and regulations defined by the agency's federal partners regarding cost allocation, reconciliation, state reporting, and general ledger maintenance for Trial Balance Reconciliation and Commitment Accounting. Manages and develops staff through training, performance appraisals and consultation. Responsible for hiring and selection, assigning work, prioritizing assignments, completing performance evaluations, recommending personnel disciplinary actions, and scheduling and approving leave. (15%)

Registrations, Licensure Requirements or Certifications:

N/A

Knowledge, Skills, and Abilities:

Knowledge of state government and health and human services accounting and budget processes and procedures.

Knowledge of the State of Texas legislative processes and procedures.

Knowledge of State of Texas strategic planning and budgeting process and principles.

Skill in analyzing financial data.

Skill in written and oral communications.

Skill in computer software including, but not limited to, Excel, Word, Access, HHSAS, CAPPS, BPCS and other state/governmental financial or human resources applications.

Ability to manage program activities.

Ability to establish goals and objectives.

Ability to identify problems, evaluate alternatives, and implement effective solutions.

Ability to devise solutions to administrative problems.

Ability to develop and evaluate administrative policies and procedures.

Ability to explain policies and procedures to others.

Ability to coordinate gathering and analyzing detailed and complex financial and position/FTE data.

Ability to prepare concise reports.

Ability to train others.

Ability to plan, prioritize, assign, and/or supervise the work of others.

Ability to communicate, orally and in writing, effectively with others.

Ability to build and maintain business relationships across the HHS enterprise.

Initial Screening Criteria:

Graduation from an accredited four-year college or university with major coursework in accounting, finance, or a related field is generally preferred. Each year of college may substitute for one year of work experience on a year for year basis up to four years. Four years of experience with budget, financial, auditing, accounting or position management data. Experience with prioritizing assignments and meeting work deadlines. Experience with working independently with limited supervision. Excellent written communications as observed by detail and completeness of information provided on this state application. Experience with establishing and maintaining effective working relationships with co-workers, other agencies, and the public. Experience with preparing clear, concise, and accurate reports and schedules. State government experience preferred. Three or more years of experience in managing or leading. 

HHSAS, CAPPS or PeopleSoft experience is preferred.

Additional Information:

HHSC Accounting offers a well-rounded work-life balance. Apply now if you’re looking for a rewarding career in public service and making a difference the lives of the Texans we serve. This position is required to work in office. Irregular hours are required at times.

Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.

Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer:

This position may be eligible for telework.  Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.