Office Area Agencies on Aging Contract Specialist V

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.

Functional Title: Office Area Agencies on Aging Contract Specialist V 
Job Title: Contract Specialist V 
Agency: Health & Human Services Comm 
Department: Area Agencies Aging 
Posting Number: 8547 
Closing Date: 09/09/2025 
Posting Audience: Internal and External 
Occupational Category: Community and Social Services 
Salary Group: TEXAS-B-24 
Salary Range: $5,425.32 - $7,155.75 
Pay Frequency: Monthly
Shift: Day 
Additional Shift:  
Telework: Eligible for Telework 
Travel: Up to 15% 
Regular/Temporary: Regular 
Full Time/Part Time: Full time 
FLSA Exempt/Non-Exempt: Nonexempt 
Facility Location:  
Job Location City: AUSTIN 
Job Location Address: 701 W 51ST ST 
Other Locations: Austin 
MOS Codes: 3006,3044,8640,310X,36A,36B,51C,60C0,62S0,63G0,63S0,64PX,651X,6C0X1,751X,FIN10,LS,LSS,SEI16,SK,F&S 
 
 
 

Job Description

This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business need.

Under the direction of the Contract Administration Manager I, performs advanced (senior level) contract management work with a focus on contract monitoring and other contract management activities for the Office of Area Agencies on Aging. Work involves providing quality assurance monitoring of contract deliverables, contract compliance, contract reporting, management practices, and internal controls to ensure compliance with federal and state laws and/or regulations as well as HHSC policies, regulations, and contract provisions. Work also involves the preparation of reports containing findings, recommendations, and corrective actions required of the contractor. In addition, the work involves providing technical assistance to HHSC contractors in matters relating to financial and contract compliance.  

Responsible for completing analysis of contractor performance by reviewing contractor performance reports and other pertinent data as it relates to contractor performance. Aids and recommends sanctions or other contract actions for enforcement of the terms and conditions of the assigned HHSC agency contracts. The position is a subject matter expert in contract activities. Works under minimal supervision with considerable latitude for the use of initiative and independent judgment.  

Essential Job Functions:

Attends work on a regular and predictable schedule in accordance with

agency leave policy and performs other duties as assigned.

(30%) Performs complex monitoring of government, educational, non-profit and/or for-profit entities contracted to administer various programs for Older Americans Act services. Work involves the examination, investigation, and review of contractor records, financial statements, management practices, and internal controls to ensure compliance with federal and state laws and/or regulations as well as HHSC policies, regulations, and contract provisions. Plans and executes monitoring procedures, risk analysis, facilitates meetings for monitoring events assigned to understand the contract/program under review, identifies risks, conducts testing of source documentation for compliance, and reviews evidence and contractor responses for any issues identified during the monitoring engagement.

(25%) Analyzes and reviews contractor's management operations, internal control structures and systems, and accounting records for reliability, adequacy, accuracy, efficiency, and compliance with legal regulations; reports erroneous or questionable performance data and provides interpretation of technical questions of performance compliance with applicable, state, and federal statutes and regulations.

(20%) Prepares monitoring reports, including preparing initial and final monitoring reports for leadership review and approval. Tracks contract monitoring tasks and deliverables to ensure completion in accordance with contract life cycle and contract monitoring policies. Review, monitor, evaluate, and follow-up on single audits by reviewing evidence of compliance, completing Request for Information forms, tracking and following-up with contractors to ensure compliance and completion of corrective action plans.

(20%) Provides consultation and technical assistance to contractors on contract issues and interpretation of policies and procedures related to contract monitoring. Makes recommendations for changes to, maintains, and updates policies and procedures, as well as external guidelines. Responsible for developing the annual contract monitoring plan and coordinating with the program, contract management, and contractor staff.

(5%) Other duties as assigned. This position will be crossed trained to conduct various types of monitoring and contract management activities as determined by business need.

Knowledge Skills Abilities:

• Knowledge of complex data systems, journals and source documentation required for compliance with contract language and state and federal regulations.
• Knowledge of state and federal statute, rules, regulations, and guidance relevant to aging services.
• Knowledge of contract performance management and contract monitoring procedures.
• Knowledge of state and federal laws, rules, regulations, policies, and procedures relevant to contracts.
• Skill in project management with complex projects that cross agencies and several lines of business.
• Skill in identifying problems, evaluating alternatives, and negotiating and implementing solutions to organizational and service delivery problems.
• Skill in advanced business and technical writing, reporting, and interpretation of complex data sets related to provider performance.
• Skill in Microsoft Office products, including skills in Excel and/or other data base programs.
• Ability to establish and maintain effective working relationships.
• Ability to analyze, evaluate and summarize management records for accuracy and conformance to procedures, rules, and regulations and to draft clear and concise reports and correspondence regarding findings.
• Ability to interpret and analyze statutes.
• Ability to organize and present information effectively, both orally and in writing.
• Ability to analyze and solve work problems affecting the operations and functions.
• Ability to plan, organize and manage large multi-faceted projects and work in collaboration with others to manage multiple deadlines.

• A Certified Texas Contract Management (CTCM) is preferred.
• CTCM certification must be obtained within the first 6 months of employment.

Initial Screening Criteria:

• Graduation from an accredited four-year college or university with major coursework in finance, business administration, or a related field is preferred.
• A minimum of 3 years of full-time professional work experience in a large public sector organization in contract management.
• Experience with MS office suite including Excel and Word. Preference given to experience with Peoplesoft, CAPPS Financials or other financial software.
• A minimum of 2 years of experience interpreting federal and state laws, policies, rules and requirements in health and human services programs.
• A minimum of 2 years of experience conducting contract monitoring.

Additional Information:

SALARY NOTE: The posted salary range reflects the minimum and maximum allowable by state law. Any employment offer is contingent upon available budgeted funds. The offered salary will be determined in accordance with budgetary limits and the requirements of HHSC Human Resources Manual Chapter 7.

Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.

Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer:

This position may be eligible for telework.  Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.