Manager VI

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.

Job Description:

Under the direct supervision of the Deputy Budget Director, Budget Manager VI I oversees, plans and assists staff with the agency's Mid-Year Budget Review, LBB Monthly Financial Report, Internal Operating Budget, External Operating Budget and the Legislative Appropriations Request.  This unit is responsible for maintaining financial models to track and estimate costs; preparing cost estimates for LBB Fiscal Notes; and reviewing and analyzing appropriations for to budgetary impact on these areas. This position works closely with key internal and external decision-makers providing timely, accurate, and well communicated budget and management information that is needed to effectively plan, allocate, implement, and control programs, services, and staffing levels to achieve the goals and objectives consistent with the agency strategic plan.

Essential Job Functions:

Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.

COORDINATION AND LEADERSHIP

Assists the Budget Manager with the development and coordination of organizational budgets, strategy/appropriation budgets, legislative appropriation requests, budget adjustments and budget negotiations. Provides instruction, guidance, and training to team members. Assists with day-to-day management of the team assigning work, monitoring output, provideing input on staff performance evaluations, and hiring decisions.(25%)

ORGANIZATIONAL BUDGET ANALYSIS

Analyzes, produces, and maintains agency organizational budgets. Researches and prepares financial information for reports and presentations as required. Recommends improvements to the efficient utilization of funding, staff, and accountability. Verifies source documents and data, analyzes trends and variances, and tests for reasonableness, identifies unusual financial activity.  Resolves budget issues related to overages of encumbrances and/or expenditures as needed. Utilizes CAPPS Financials, CAPPS HR, MS Office, and Docu-Sign. (20%)

STRATEGY AND APPROPRIATION BUDGET ANALYSIS

Analyzes, produces, and maintains agency appropriation budgets. Works with program staff to ensure funding sources are allocated and budgeted correctly. Monitors, reviews, and analyzes expenditure patterns and trends to determine potential for reallocation, realignment, or adjustments to accomplish programmatic requirements. Assists with the preparation and development of the legislative appropriation requests (LAR). Ensures accuracy and conformance with instructions and assembles into five year budgetary schedules to include Strategy Requests, Sub-strategy Requests, Exceptional Item Requests, Federal Funds Supporting Schedules, and Revenue Collections Supporting Schedules. Identifies and reports project lapses and shortfalls. Utilizes USAS, CAPPS Financials and CAPPS HR.  (25%)

EXECUTION OF FINANCIAL ACTIONS

Prepares, reviews, and processes budget journals and transfers related to both salary and non-salaried revisions.  Certifies fund availability for budget certification forms and procurement requests.  Reviews and completes budget certification forms including calculation/processing of offsetting journals, as required.  Provides speedchart and/or chartfield elements on various financial documents to ensure appropriate and correct use of funds. (10%)

FINANCIAL POINT OF CONTACT

Serves as a resource to department staff and provides guidance/technical assistance related to budgetary matters. Attends routine meetings with program management and staff regarding operating budget status and recommendations on utilization of funds.  May participate in training program staff on financial policies and procedures.  Participates in budget policy and procedures development. (20%)

Knowledge, Skills and Abilities

List the knowledge, skills, and abilities critical to performance in this position:

Knowledge of local, state, and federal laws and regulations relevant to program area.

Knowledge of the principles and practices of public administration and management.

Knowledge of budget management and accounting policies, practices, and operations.

Knowledge of agency organizational structure.

Knowledge of agency programs.

Knowledge of the Health and Human Services Administrative System (HHSAS) and Uniform Statewide Accounting System (USAS)

Skill in analyzing financial data.

Skill in written and oral communications.

Skill in use of a networked computer and software.

Ability to manage program activities.

Ability to establish goals and objectives.

Ability to identify problems, evaluate alternatives, and implement effective solutions.

Ability to devise solutions to administrative problems.

Ability to develop and evaluate administrative policies and procedures.

Ability to explain policies and procedures to others.

Ability to coordinate gathering and analyzing detailed and complex financial data.

Ability to prepare concise reports.

Ability to train others.

Ability to plan, assign, and/or supervise the work of others.

Ability to communicate, orally and in writing, effectively with others.

Inital Screening Criteria:

Experience with state/governmental budgeting practices
Experience with legislative appropriations request
Experience with annual operating budget preparation
Experience with budget and forecasting practices and operations including cost allocation principles and methodologies
Experience with state/governmental capital budget practices
Experience with policy/procedure development and/or evaluation
Experience with planning, assigning, and supervising the work of others
Experience with strong verbal communication, and in writing and following oral and written instructions
Experience with computer software including but not limited to Excel, Word, Access, CAPPS, and other governmental financial or human resources applications.  

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Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form