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Legal Assistant

Date:  Oct 16, 2025
Location: 

AUSTIN, TX

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.

 

Functional Title: Legal Assistant 
Job Title: Legal Assistant III 
Agency: Health & Human Services Comm 
Department: Legal Services Division 
Posting Number: 10242 
Closing Date: 11/15/2025 
Posting Audience: Internal and External 
Occupational Category: Legal 
Salary Group: TEXAS-B-20 
Salary Range: $5,521.16 - $6,779.25 
Pay Frequency: Monthly
Shift: Day 
Additional Shift:  
Telework: Eligible for Telework 
Travel:  
Regular/Temporary: Regular 
Full Time/Part Time: Full time 
FLSA Exempt/Non-Exempt: Nonexempt 
Facility Location:  
Job Location City: AUSTIN 
Job Location Address: 4601 W GUADALUPE ST 
Other Locations:  
MOS Codes: 4400,4421,4422,4430,270A,27D,5J0X1,LN,YN,YNS 
 
 
 




Brief Job Description:

This position will serve as a support staff in the Enforcement Department. The Enforcement Department is one of seven departments in the Legal Services Division of the HHS Office of Chief Counsel. The Enforcement Department provides legal support related to HHS sanctions against facilities, programs, and services, including reviewing and drafting notices, correspondence, and guidance documents; interpreting state and federal laws, regulations, and rules; rendering legal advice and counsel to HHS agency personnel; providing legal representation in contested case proceedings, and overseeing enforcement litigation in district courts.

This legal assistant position works in the Enforcement Department in the Legal Services Division. The position performs complex legal assistant work. Works under limited supervision, with moderate latitude for the use of initiative and independent judgment. This position reviews and assigns hearing requests, updates and maintains databases, drafts correspondence, obtains program records supporting the enforcement action, dockets cases for hearing at the State Office of Administrative Hearings and supports attorney hearing preparation. Additionally, the position will assist in large scale projects, business initiatives, conduct research, analyze data for statistical and monthly report purposes, draft legal documents; and assist the attorneys with their case management.

Essential Job Functions (EJFs):

Maintains case management system including managing information including quality checks; maintains statistical records and prepares reports; coordinates assignments with support staff to facilitate priority task completion. (30%)

 

Maintains, organizes, and assigns new contested cases to attorneys. Assists attorneys in scheduling and prioritizing their caseloads. Maintains attorney hearing calendar through Microsoft Outlook. Organizes case files and prepares chronologies, fact summaries. Works on large scale projects, conducts research and analyzes data for statistical and monthly report purposes, participates in business initiatives, and maintains case files in preparation for court proceedings. Sets up and maintains files that are organized chronologically, numerically and/or by subject matter. (25%)

Assists attorneys and support staff in preparation for administrative hearings, meetings, and interviews. Coordinates and contacts witnesses for appearance in all court proceedings. Files motions, prepares and compiles exhibits for filing with the State Office of Administrative Hearings (SOAH). Coordinates, assembles, and/or prepares evidence, affidavits, and documents for use in legal proceedings. Under attorney supervision, drafts various legal documents, including pleadings, motions, subpoenas, and correspondence. Checks legal citations, quotations, footnotes, and references for accuracy. Examines documents for accuracy and completeness. Conducts bate-stamping, redaction, duplication, and indexing of documents. (25%)

Coordinates discovery, including drafting and calendaring of discovery in accordance with relevant rules and procedures for assigned enforcement attorney. Coordinates the service of subpoenas and notice of depositions by communicating with law enforcement agencies and court reporting agencies. Contacts office staff, court personnel, employees from other HHSC/DSHS Departments, and criminal justice agencies to obtain information needed for contested cases. Communicates with clients, attorneys, governmental agencies, and law enforcement agencies concerning the status of cases. (10%)

Processes and reviews new appeals to determine eligibility and timeliness according to Rules and policies. Prepares administrative case closures that do not require assignment to the staff attorneys. Identifies cases eligible for administrative closure by the staff attorneys. (5%)

Prepares new hire and termination processes to include documents for network access, equipment and relevant applications used by all staff. (5%)
 

Knowledge, Skills and Abilities (KSAs):

  • Extensive knowledge and experience with case management systems including Salesforce and E-File
  • Extensive experience with organizing and maintaining complex file and record systems, including managing multiple tasks, meeting deadlines, planning and prioritizing work.
  • Knowledge of accepted business and legal practices and procedures.
  • Proficient use of computers, including Microsoft Word, Adobe Pro, Excel, Access, PowerPoint, SharePoint or other similar applications/software.
  • Knowledge of legal terminology, state laws, rules, and regulations (Administrative Procedures Act (APA), Texas Administrative Code.
  • Knowledge of research methods and techniques.
  • Skill in working with the public.
  • Skill in effective verbal and written communication.
  • Attention to detail and proofreading.
  • Ability to organize and maintain complex file and record systems, including managing multiple tasks, meeting deadlines, planning and prioritizing work.
  • Ability to conduct complex research; to draft, prepare, and interpret legal documents; to evaluate and relate findings to cases in question; to conduct investigations; and communicate effectively.
  • Ability to establish and maintain effective working relationships.
  • Ability to work under minimal supervision.
  • Ability to work independently and effectively as a team member to accomplish agency goals.
  • Skill in using office equipment, including copiers, facsimile, collating, binding, etc. for the compilation of exhibits/evidence.
  • Ability to compile statistics, gather data and present data in various forms for the benefit of program clients, stakeholders and management.
     

Registrations, Licensure Requirements or Certifications:

A paralegal certificate/degree or a minimum of three years’ experience as a legal assistant.

 

Initial Screening Criteria:

A paralegal certificate/degree or a minimum three years of experience as a legal assistant. If selected, candidate's will need to provide paralegal certificate or degree for verification purposes if they lack the required three years experieince as a legal assistant.

 

Additional Information:

N/A

Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.

 

Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

 

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

 

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

 

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer:

This position may be eligible for telework.  Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.


Nearest Major Market: Austin

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