FCS Contract Specialist V
AUSTIN, TX
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Functional Title: FCS Contract Specialist V
Job Title: Contract Specialist V
Agency: Health & Human Services Comm
Department: Prenatal MOE Salary&Operating
Posting Number: 6221
Closing Date: 10/17/2025
Posting Audience: Internal and External
Occupational Category: Community and Social Services
Salary Group: TEXAS-B-24
Salary Range: $5,425.33 - $8,886.16
Pay Frequency: Monthly
Shift: Day
Additional Shift:
Telework: Eligible for Telework
Travel: Up to 35%
Regular/Temporary: Regular
Full Time/Part Time: Full time
FLSA Exempt/Non-Exempt: Nonexempt
Facility Location:
Job Location City: AUSTIN
Job Location Address: 4601 W GUADALUPE ST
Other Locations:
MOS Codes: 3006,3044,8640,310X,36A,36B,51C,60C0,62S0,63G0,63S0,64PX,651X,6C0X1,751X,FIN10,LS,LSS,SEI16,SK,F&S
Brief Job Description:
The Texas Health and Human Services Commission (HHSC) Family Clinical Services (FCS) unit seeks a highly qualified Contract Specialist V to serve as a team lead for 8 Contract Specialist IV positions. Under the supervision of the Manager of Contracts, performs highly advanced (senior-level) contract management Reviews, revises, and manages competitive Request for Proposals (RFPs), renewal documents, Open Enrollments, and other types of procurements for client services contracts. Works closely with the Procurement and Contracting Services (PCS) on determination of appropriate solicitation method. Coordinates with PCS staff on the development of procurement timelines, submission of procurements for posting, and management of the procurement review process. Responsible for all contract development activities, oversight, interpretation, and daily management for assigned FCS contracts. Acts as the liaison between contractors and FCS program staff. This position will support the Family Planning Program, Healthy Texas Women, Breast and Cervical Cancer Screening, Title V Children Health and Dental, Title V Prenatal Health and Dental, the Primary Health Care program and other specialty programs as determined by the needs of the Office. Facilitates communication and collaboration between all contract stakeholders and serves as the single point of contact for all contractual accountability activities between the State and contractors. Develops policies and procedures related to procurement and contracting activities. work. Work involves coordinating, developing, and evaluating a broad range of contracts. This is a team lead position, works under minimal supervision, with extensive latitude for the use of initiative and independent judgment.
Essential Job Functions (EJFs):
Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.
(25%) Performs written and oral communication with contractors as the single point of contact for all contractual accountability activities between the State and contractors. Facilitates and ensures delivery of financial and programmatic technical assistance and training. Coordinates resolution of contractor issues, initiates all contract amendments (to include terminations) and sanctions, obtains approval of amendments/sanctions with appropriate FCS managers, communicates impact of changes to appropriate contractor and FCS staff, and ensures implementation and resolution of contract sanctions. Ensures all contract closeout activities are performed according to HHSC policy. Monitors the reviews of needs assessments to ensure requirements for the purchase of goods or services are complete and justified. Monitors contract performance by examining billings, fiscal data, and eligibility determinations for compliance with terms of contract and policies and recommends cancellation of contracts when deviations occur. Monitors legal and regulatory requirements pertaining to contracting. Reviews and/or administers the billing process and eligibility monitoring functions for contract billing. Negotiates contracts renewals and amendments.
20%) As the subject matter expert for FCS procurements, develops, reviews and revises multi-million dollar competitive and renewal Request for Proposal (RFP) documents, Open Enrollments, and other types of procurements for client services contracts in the FCS section. Writes and edits procurement documents using HHSC-approved tools, and ensures that competitive procurements meet HHSC procurement requirements, standards and timelines. Collaborates with FCS program subject matter experts on the inclusion of program-specific information for the procurement documents, and the development of review criteria and review tools. Works closely with FCS program staff, Procurement and Contracting Services (PCS), budget, legal and management to ensure that contracts resulting from competitive procurements contain appropriate program and legal requirements and are completed in a timely manner. Manages procurement-related meetings such as kick-off and pre-proposal meetings, post-award conferences, team briefings, and evaluation scorings. Coordinates, reviews, and/or develops solicitations, contracts, and amendments by identifying provider resources, describing services to be rendered, evaluating information supplied by bidders, and negotiating contract specifications.
(20%) Completes monitoring visits with assigned contractors to ensure appropriate contractor performance and to build relationships with contractor and regional staff. Resolves audit exceptions by defining causes of errors and recommending appropriate dispositions.
(15%) Completes analysis of contractor performance by synthesizing contractor expenditure data, performance reports, quality management reports, technical assistance and training documentation, and other pertinent data as it relates to contractor performance. Communicates the results and recommends actions on a routine basis to program staff as appropriate.
5%) Develops training materials and presentations to management and staff related to procurement and contracting requirements. Serves as subject matter expert on assigned workgroups.
(5%) Prepares management reports, correspondence and other materials on FCS client service contracts.
(5%) Develops policies and procedures related to procurement and contracting activities for FCS. Provides guidance to staff in the development and integration of new methods and procedures. Assists with audit activities.
(5%) Other duties as assigned.
Knowledge, Skills and Abilities (KSAs):
Knowledge of state procurement and contract management requirements, regulations, and best practices; of negotiating contracts; of developing contracts; of business administration and accounting principles and practices; and of policies and procedures of contract management.
Knowledge of public health practice and of the laws and ordinance governing public health operations.
Knowledge of public administration and management techniques.
Knowledge of community health care delivery needs and barriers to care among diverse Texas populations.
Knowledge of contract management theory and practice including personnel and financial management, process improvement, and quality management
Knowledge of contracting and procurement regulations, of developing contracts, and of policies and procedures of contract management.
Skill in the use of a computer and applicable software.
Skill in identifying measures or indicators of program performance.
Skill in the use of a computer and applicable software.
Skill in editing documents.
Skill in analyzing, evaluating and solving work problems and implementing effective solutions.
Skill in training and group leadership methods.
Ability to evaluate contracts and recommend future status; to interpret policies, procedures, and regulations; to evaluate fiscal data for reasonableness, necessity, and conformity with contract requirements; to write and edit contract requirements and specifications; to negotiate features of a contract; to communicate effectively; and to supervise the work of others.
Ability to gather, assemble, correlate, and analyze facts; to devise solutions to problems.
Ability to foster relationships with internal/external stakeholders, as well as intra and extra office staff.
Ability to prepare reports; to develop, evaluate, and interpret policies and procedures.
Ability to develop complex procurement documents including RFPs and Open Enrollments
Ability to interpret policies and procedures and health care regulations.
Ability to plan and organize short-term and long-range assignments and objectives.
Ability to work on legislative tasks.
Registrations, Licensure Requirements or Certifications:
Certification as a Certified Texas Contract Manager (CTCM).
Initial Screening Criteria:
4 years experience working within a large health and human services agency or a Bachelor's Degree from a regionally accredited university. Experience may substitute for education on a one-to-one year basis.
Experience in managing complex programmatic and financial information in support of programs and managing multiple and competing priorities in an environment of change.
2+ years experience in the contract management life cycle
2 years experience interpreting contract deliverables
Currently certified as a Certified Texas Contract Manager
Additional Information:
N/A
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Active Duty, Military, Reservists, Guardsmen, and Veterans:
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.
ADA Accommodations:
In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
Pre-Employment Checks and Work Eligibility:
Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.
HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form
Telework Disclaimer:
This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.
Nearest Major Market: Austin