Contract Specialist IV - Purch

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Functional Title: Contract Specialist IV - Purch 
Job Title: Contract Specialist IV - Purch 
Agency: Health & Human Services Comm 
Department: Purchasing - Consolidated 2 
Posting Number: 9586 
Closing Date: 10/14/2025 
Posting Audience: Internal and External 
Occupational Category: Business and Financial Operations 
Salary Group: TEXAS-B-22 
Salary Range: $4,801.16 - $6,000.00 
Pay Frequency: Monthly
Shift: Day 
Additional Shift: Days (First) 
Telework:  
Travel:  
Regular/Temporary: Regular 
Full Time/Part Time: Full time 
FLSA Exempt/Non-Exempt: Nonexempt 
Facility Location:  
Job Location City: AUSTIN 
Job Location Address: 1100 W 49TH ST (DHSB) 
Other Locations:  
MOS Codes: 3006,3044,8640,310X,36A,36B,51C,60C0,62S0,63G0,63S0,64PX,651X,6C0X1,751X,FIN10,F&S,LS,LSS,SEI16,SK 
 
 
 

Job Description:

This position performs all activities prior to contract execution. These duties include the receipt of requisitions, review of scopes of work, selection of procurement methods, preparation of evaluation criteria, preparation and advertising of solicitation documents, processing of responses and coordination of respondent proposal evaluations. In this role, the Contract Specialist IV collaborates with stakeholders and consistently accomplishes these tasks within established timelines.

This position works under the Complex Procurement Section of the Procurement and Contracting Services Division. This team solicits moderately complex health care services using the RFP and RFQ methods. The Contract Specialist IV works under minimal supervision, with considerable latitude for the use of initiative and independent judgment.

 Essential Job Functions:   

Develop, review and track solicitation and contract documents ensuring applicable compliance throughout the procurement cycle. (25%)

Coordinate the development and implementation of solicitation timelines, working closely with program staff to ensure timelines are reasonable and best support the agency's strategic priorities. Revise timelines as necessary during solicitation development and communicate any changes to program staff. (20%)

Ensures agency procurements are conducted in compliance with state purchasing laws and Human Services Commission (HHSC) policies and procedures. (15%)

Monitor correspondence, issues, and action items to facilitate timely responses and resolution of issues, including processing Open Records requests. (15%)

Serves as a Procurement and Contracting Services (PCS) representative at meetings related to anticipated or in-flight procurements. (10%)

Maintains procurement files in compliance with State of Texas purchasing laws, record and retention laws, and HHSC and PCS policies and procedures. (10%)

Performs other duties as assigned including participate and/or serve in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. (5%)

Provides customer service excellence in alignment with the PCS Customer Service Principles. Actively demonstrates the eight core pillars of customer service: be responsive; set clear and realistic expectations; be transparent; be courteous; be consistent; be resourceful; embrace complaints; and be intentional about continuous improvement.

Attends work regularly in compliance with agreed-upon work schedule in accordance with agency leave policy and completes other duties as assigned.

Registrations, Licensure Requirements or Certifications:

Must have Certified Texas Contract Developer (CTCD) or Certified Texas Procurement Manager (CTPM) within 6 months of hire. 

Knowledge Skills Abilities:

Knowledge of state and federal laws and regulations governing state purchasing

Knowledge of purchasing and procurement methods and procedures

Knowledge of state of Texas procurement principles and practices

Skill in problem solving, including asking appropriate questions and identifying resources to obtain necessary information

Skills in critical thinking

Skills in prioritize setting and scheduling in a fast-paced environment

Skills in multi-tasking under tight timelines

Skill in attention to detail

Ability to logically assemble and evaluate information

Ability to work effectively as part of a team and to establish and maintain effective working relationships

Ability to provide good customer service

Ability to train others

Ability to use computer and applicable software, including MS Word and MS Excel. Basic SharePoint and MS Project Skills preferred.

Initial Screening Criteria:

A minimum of 2 years-experience in work related to any of the following: purchasing, solicitation development, project management, contract management or case management.

Experience with the State of Texas and with project management preferred.

Additional Information:

n/a

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Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer:

This position may be eligible for telework.  Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.