Contract Administration Mgr I

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Functional Title: Contract Administration Mgr I 
Job Title: Contract Administration Mgr I 
Agency: Health & Human Services Comm 
Department: Purchasing - Consolidated 2 
Posting Number: 10408 
Closing Date: 11/11/2025 
Posting Audience: Internal and External 
Occupational Category: Business and Financial Operations 
Salary Group: TEXAS-B-26 
Salary Range: $6,377.50 - $8,083.33 
Pay Frequency: Monthly
Shift: Day 
Additional Shift: Days (First) 
Telework:  
Travel:  
Regular/Temporary: Regular 
Full Time/Part Time: Full time 
FLSA Exempt/Non-Exempt: Exempt 
Facility Location:  
Job Location City: AUSTIN 
Job Location Address: 1100 W 49TH ST (DHSB) 
Other Locations:  
MOS Codes: 3006,3044,8640,310X,36A,36B,51C,60C0,62S0,63G0,63S0,64PX,651X,6C0X1,751X,FIN10,F&S,LS,LSS,SEI16,SK 
 
 
 

Job Description:

Procurement and Contracting Services is looking to hire a Contract Administration Manager I. 

Under the direction of the Health and Human Services Commission Procurement and Contracting Services Director of Grants, performs highly advanced administrative and consultative work providing reviews, approvals and quality control of grants solicitations, serving as solicitation lead for grants funding opportunities, providing technical assistance, administering the determination process and open records requests, developing policies and procedures, participating on internal and cross division workgroups, and performing quality assurance and control and training. Works under minimal supervision with extensive latitude for the use of initiative and independent judgement. 

Essential Job Functions:

Works with a team of grant and contracting professionals to develop, advise, and assist with grant solicitation and management activities to ensure solicitation processes from development through award are conducted in compliance with agency policies and applicable state and federal laws and regulations and represent best practices. (25%)

Serves as the solicitation lead for assigned grants solicitations from development through award and closure in accordance with agency policies and applicable state and federal laws and regulations and represent best practices (20%)

Coordinates and administers the Grants mailbox, Subrecipient/Contractor Determinations, and Direct Grant Award requests.  (20%)

Conducts quality control and quality assurance of grants procedures and procurement files.  Conducts training on Grants and PCS procedures and provides technical assistance.  (20%)

Assists with the development of and/or develops grant-specific policies, procedures, forms, templates, manuals, administrative rules and other division, grant-related documents. Revise6,188.6s these documents as necessary. (10%)

Assists with other issues and projects raised by the PCS Director of Grants and/or the Associate Commissioner of Procurement and Contracting Services. (5%)

Registrations, Licensure Requirements or Certifications:

Certified Texas Contract Manager (CTCM) certification must be obtained within six months of hire. Dual CTCD/CTCM certification preferred. 

Knowledge Skills Abilities:

Knowledge of State and Federal grant laws and regulations, including the State of Texas Procurement and Contract Management Guide, and Texas Grant Management Standards.

Knowledge of legal principles, practices, and proceedings; of state and federal laws, rules, and regulations; and of agency administrative rules and regulations.

Skill in legal research, writing, and analysis; in the use of a computer and applicable software; in using reasoning and logic; in identifying and solving complex problems; in prioritizing workloads; in mediation and negotiations; and in using judgment to identify courses of action.

Skill in developing procedures, templates and processes.

Skill in preparing and composing reports, manuals, and technical information.

Skill in composing clear and concise reports and/or correspondence.

Ability to interpret statutes, state, and federal rules and regulations.

Ability to develop solutions to problems.

Initial Screening Criteria:

3 years’ experience with grant procurement practices, statutes, rules and regulations. Healthcare and/or State of Texas procurements preferred.

Additional Information:

N/A

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Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer:

This position may be eligible for telework.  Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.