CCP Program Coordinator

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.

Functional Title: CCP Program Coordinator 
Job Title: Program Specialist VI 
Agency: Health & Human Services Comm 
Department: Disaster BH-Temp Positions 
Posting Number: 7648 
Closing Date: 08/12/2025 
Posting Audience: Internal and External 
Occupational Category: Community and Social Services 
Salary Group: TEXAS-B-23 
Salary Range: $5,098.66 - $8,304.83 
Pay Frequency: Monthly
Shift: Day 
Additional Shift: Days (First) 
Telework: Eligible for Telework 
Travel: Up to 30% 
Regular/Temporary: Temporary 
Full Time/Part Time: Full time 
FLSA Exempt/Non-Exempt: Exempt 
Facility Location:  
Job Location City: AUSTIN 
Job Location Address: 4601 W GUADALUPE ST 
Other Locations:  
MOS Codes: 16GX,60C0,611X,612X,63G0,641X,712X,86M0,86P0,88A0,88B0,8U000,OS,OSS,PERS,YN,YNS 
 
 
 

This position is a temporary, time-limited grant-funded position in response to the 2025 Central Texas Floods declaration.

The Federal Emergency Management Agency (FEMA) provides Crisis Counseling Assistance and Training Program (CCP) grants fund mental health assistance and training activities provided in counties following a presidentially declared disaster. These grants are based on local needs and developed in collaboration with local mental health and behavioral health authorities (LMHAs/LBHAs)  in the affected regions.

Disaster Behavioral Health Coordination (DBHC) administers this grant program using a programmatic and fiscal structure. Under the direction of Disaster Behavioral Health Coordination’s (DBHC) CCP Manager, the Program Coordinator plans, develops, implements, and reports on the CCP grantee’s community-based outreach projects and programs. This position (1) consults with contracted grantees to ensure grant program goals are met and deliverables achieved; (2) develops schedules for programmatic activities and trainings; and (3) conducts field visits, schedules monitoring visits and desk reviews. The Program Coordinator will provide technical assistance to grantees, prepare and submit required reports and conduct grant closeout activities.

This position will actively collaborate with the CCP Fiscal team to ensure consistent coordination of grantee planning and response practices. Works under minimal supervision, with considerable latitude for the use of initiative and independent judgment. Work involves planning, developing and implementing disaster assistance program services, providing consultative services and technical assistance to LMHAs/LBHAs grantees, governmental agencies, community organizations, or the public and coordinating the collection, organization, analysis, and preparation of materials in response to requests for program information.

Essential Job Functions:

Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.

Administrative – 35%

Uses extensive latitude for independent judgment to resolve challenges and eliminate barriers as they arise effectively. Provides senior-level consultative services and technical assistance to contracted LMHAs/LBHAs and agency leadership regarding grant deliverables, program planning and implementation, and monitoring. Acts as a liaison between internal and external stakeholders. Guides a team responsible for examining recommendations that address policy and program matters related to the implementation, enhancement, expansion, or reduction of federal disaster funding initiatives. Develops and maintains positive relationships and effective communication with funders, service providers, the CCP team, internal, and external stakeholders.

Delivers federal disaster consultative services and technical assistance to agency leadership related to planning, implementing, and monitoring of related programs and services. Involves a range of technical, training, research, planning, policy, program assessment, and administrative activities related to federal disaster funding. Responsible for monitoring program objectives, progress, deadlines, and achievements. Reports to agency leadership on efforts to meet local needs and support local service infrastructure.

Fiscal – 25%

Ensures adherence to federal disaster program policies, procedures, statutes, and regulations as stipulated by FEMA and SAMHSA requirements, as well as the award. Develops and implements effective methods for evaluating the federal disaster program. Analyzes program operations to identify problems and prepares reports that include findings and recommendations. Prepares and evaluates federal disaster budget requests and conducts specialized research projects. Responsibilities may encompass work with community and professional groups to coordinate, improve, and secure financial support for federal disaster funding. Provides clear explanations of program and agency statutory requirements.

Program – 35%

Monitors and analyzes program operations to identify performance and compliance gaps, generating recommendations and preparing reports based on the findings. Provides consultative services and technical guidance to service providers to ensure the fulfillment of grant programmatic goals and deliverables. Conducts field visits, facilitates meetings with service providers, schedules monitoring visits and desk reviews. Plans, develops, coordinates, and manages community outreach initiatives related to federal disaster funding, evaluates program effectiveness, and reports findings.  

Conducts federal disaster surveys and reviews to mitigate compliance risks with certification requirements, laws, regulations, and policies. Consults with public and private agencies to enhance program effectiveness, resolve operational challenges, and identify and report training needs related to the federal disaster program. Determines trends and resolves operational issues related to federal disaster funding. Responsible for identifying and reporting training needs to the CCP Manager.

Prepares and submits compliance reports, conducts grant closeout activities, and maintains accurate and timely records of all grant-related correspondence, contracts, and documentation. Analyzes and manages the collection and analysis of materials. Delivers presentations, training sessions, and reports to various audiences on CCP services, disaster recovery activities, and related programs, projects, and grants. Develop schedules for programmatic activities and training related to federal disaster program. Organizes and prepares materials in response to requests for program information and reports related to the federal disaster funding.

Performs other duties as assigned – 5%

 Knowledge Skills Abilities:

Knowledge:

• Knowledge of overall program, including federal and state guidelines, regulations, programs, policies and procedures.
• Knowledge of federal disaster contracts, funding, policies and procedures.
• Knowledge of public administration and management techniques and program management processes.

Skills:

• Skill in responding to disasters in a behavioral health environment and working within grant parameters.
• Skill in project management and the ability to lead project teams; work with multiple stakeholders and provide oversight to contracted vendors.
• Skill in using personal computer application software such as Visio, MS Word, PowerPoint, Excel, MS Project or similar programs.
• Skill in written and oral communication, including the ability to make public presentations and write technical information in an understandable format.
• Skill in speaking to the stakeholders to effectively present financial information to a varied audience.
• Skill in the use of a computer and applicable software e.g. data collection and analysis/modeling, preferable.
• Skill in the use of interpersonal communication skills.

Abilities:

• Ability to gather, assemble, correlate, and analyze facts; to devise solutions to problems; to conduct sophisticated research; to prepare reports; to develop, evaluate, and interpret policies and procedures.
• Ability to work cooperatively as a team member in a fast-paced, deadline-oriented environment. Ability to communicate effectively and to train, lead, assign, and prioritize staff workloads.
• Ability to provide senior-level financial management and technical assistance to manage the federal disaster funding.
• Ability to function as programmatic support to financial teammates to ensure federal funds are budgeted and expended according to FEMA & SAMHSA requirements and award.
• Ability to provide financial technical assistance to subcontractors as appropriate.
• Ability to travel 30%
• Ability to work hours other than Monday - Friday, 8:00 - 5:00, including nights, weekends and holidays.

Registration or Licensure Requirements:

Current Driver’s license

Initial Selection Criteria:

 Graduation from an accredited four-year college or university with major course work in psychology, social work, human services or any related field preferred, plus one year of relevant work experience in the social services field. Graduate level education may be substituted for experience.

Ability to travel up to 30% and/or as needed to meet grant deliverables.

Ability to work hours other than 8:00 AM -5:00 PM, including nights, weekends, and holidays in support of the program and agency mission.

Additional Information:

Positions advertised with this position description are temporary and will only be filled after a disaster declaration. Multiple vacancies for this position. Management is recruiting to identify qualified candidates who may be hired on short notice to fulfill operational requirements in the event of a federal disaster.

DBHC is currently 100% telework, with occasional, scheduled office visits as directed by leadership. Telework is governed in accordance with agency and division telework policy and is subject to change at the discretion of leadership. This position is not a remote work position. Candidates must live in the Austin Metropolitan area.

Ability to work the hours 8 AM – 5 PM, Monday through Friday, and be flexible to work alternate work hours as needed. The job requires working beyond normal working hours, including holidays and weekends, when necessary, and frequently following an emergency, incident, or disaster declaration with little to no prior notice. An individual must be able to work under stressful situations and long hours as part of a deployed team. Individuals are required to monitor program communications via iPhone, text message, and email and promptly respond accordingly.

Only applicants selected for an interview will be notified of selection results.

An in-basket exercise will be given immediately following the interview.

HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work. I-9 Form - Click here to download the I-9 form.

In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodations during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the online application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

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Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer:

This position may be eligible for telework.  Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.