Business Operations Support Contract Coordinator

Date: Dec 9, 2025

Location:

AUSTIN, TX

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.

Functional Title: Business Operations Support Contract Coordinator
Job Title: Contract Specialist V
Agency: Health & Human Services Comm
Department: Data Analytics & Performance
Posting Number: 11951
Closing Date: 01/08/2026
Posting Audience: Internal and External
Occupational Category: Business and Financial Operations
Salary Group: TEXAS-B-24
Salary Range: $5,425.33 - $7,155.75
Pay Frequency: Monthly
Shift: Day
Additional Shift: Days (First)
Telework:
Travel: Up to 5%
Regular/Temporary: Regular
Full Time/Part Time: Full time
FLSA Exempt/Non-Exempt: Exempt
Facility Location:
Job Location City: AUSTIN
Job Location Address: 4601 W GUADALUPE ST
Other Locations: Austin
MOS Codes: 3006,3044,8640,310X,36A,36B,51C,60C0,62S0,63G0,63S0,64PX,651X,6C0X1,751X,FIN10,F&S,LS,LSS,SEI16,SK

Brief Job Description:

The Contract Specialist V performs highly advanced (senior-level) contract administration duties within the Office of Data, Analytics, and Performance (DAP). Responsibilities include coordinating, developing and monitoring a broad range of contract administration activities for a variety of contract types, including complex, large dollar contracts and zero-dollar data sharing agreements. This position ensures contract management and monitoring activities are consistent with the policies and procedures for DAP, Procurement Contracting Services (PCS), HHS Legal, HHS Privacy and Security, and fiscal requirements. Responsibilities include planning, developing, managing, monitoring, and closing of contracts. Ensure DAP contracts comply with the HHS data use agreement policy. Facilitate work group meetings for DAP contracts. Collaborates with DAP program areas and stakeholders about contract management activities. Serves as the first level of resolution for issues and concerns related to DAP contracted goods and services. Works in coordination with management to plan, develop, and implement policies and procedures relating to the management, monitoring, and oversight of contracts developed and executed for DAP. Provides training/technical assistance activities to DAP program areas as required. Works under minimal supervision, with extensive latitude for use of initiative and independent judgment.

Essential Job Functions (EJFs):

EJF 1: (35%) Contract Management: Performs comprehensive duties for all aspects of contract management and monitoring to include: ongoing day-to-day management of contracts, monitoring contract performance, and closing contracts. Oversee contract monitoring by administering the review and analysis of deliverables, the evaluation of fiscal data, and managing compliance with the terms and conditions of the contract. Reviews and determines trends in vendor performance associated with contract compliance, federal/state policies, rules, and regulations. Conducts ongoing monitoring of expenditure data to ensure adequate funding. Oversee the maintenance of contract documentation for DAP and HHS program areas. Reviews contract management processes and procedures to recommend improvements for contract management. Works closely with DAP program staff, PCS, legal, Privacy and Security, and management to ensure contracts resulting from competitive procurements, and zero-dollar data sharing contracts contain appropriate program and legal requirements and are completed and approved in a timely manner. Develops policies and procedures related to procurement and contracting activities for DAP to promote achievement of contracting objectives.

EJF 2: (25%) Solicitations, Renewals, Extensions, and Amendments: Oversees DAP activities for solicitations, contracts, and amendments to include: overseeing the development of needs assessments for solicitation activities; describing services to be rendered; develops solicitations, contract renewals, extensions, and amendment documents and tools; manages timeline development; leads the development of evaluation tools. Facilitates contract negotiations, contract renewals, extensions, and amendments. Collaborates with program subject matter experts on the inclusion of program-specific information for the procurement documents and the development of criteria and review tools.

EJF 3: (25%) Communication: Maintains effective communication, consultation and technical assistance with contractors/vendors. Facilitates contract resolution efforts regarding non-compliance issues and contractor concerns. Interprets policies, rules, and regulations to resolve contracting issues and concerns. Communicates with contractors verbally and in writing for all contractual accountability activities regarding extensions, renewals, and remedies associated with non-compliance. Communicate with contractors/vendors, DAP staff, HHS program areas, HHS Legal, HHS Privacy and Security, and HHS Procurement and Contracting Services regarding contract development. Facilitates internal and external work groups for solicitations and new contract development.

EJF 4: (10%) Training: Conducts training related to contract management processes and procedures. Prepares presentations to provide guidance and training to program staff on the integration of new methods and procedures. Provides technical assistance related to contracting and contract management processes.

EJF 5: (5%) Billing: Administers the billing process for contractors by reviewing and analyzing invoices to ensure appropriate billing by the contractor and timely payment.

Knowledge, Skills and Abilities (KSAs):

Knowledge of state and federal laws, rules, regulations, policy and procedures relevant to contracts.

Knowledge of contract processes.

Knowledge of negotiating contracts, developing contracts, and monitoring contracts.

Knowledge of data use agreements.

Skill in analyzing and identifying risks and issues.

Skill in managing multiple and competing priorities.

Skill in problem solving and conflict resolution.

Skill in working collaboratively and cooperatively with diverse groups.

Skill in establishing and maintaining effective working relationships.

Skills in operating a computer and in using applicable software, including Microsoft products, i.e. MS Word, Excel.

Ability to interpret policies, procedures, and regulations.

Ability to write and edit correspondence, memorandum, contract requirements and specifications.

Ability to evaluate contracts and recommend future actions.

Ability to monitor and evaluate contractor performance.

Ability to participate in the procurement, evaluation, and management of contracts.

Ability to communicate effectively both orally and in writing.

Ability to communicate with internal and external stakeholders.

Ability to lead or facilitate workgroups.

Registrations, Licensure Requirements or Certifications:

Certification as a Certified Texas Contract Manager (CTCM) must be obtained within 12 months of employment.

Initial Screening Criteria:

Experience in the areas of contract or grant management, contract administration, project management, or contract monitoring. Bachelor’s degree in business administration or related field of discipline from an accredited college or university is preferred. Experience may substitute for the education requirement on a year-for-year basis.

Additional Information:

Any employment offer is contingent upon available budgeted funds. The offered salary will be determined in accordance with budgetary limits and the requirements of HHSC Human Resources Manual.

Selected candidates must be legally authorized to work in the U.S. without sponsorship.

Selected candidate must be willing to work from an HHS office located in Austin, designated by the hiring manager.

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Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer:

This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.