Budget Manager FSS/IT/Cap

Job Description:

Manager VI  Position #00020881

Are you a highly-motivated, compassionate and dedicated individual looking for a rewarding career? Do you have experience with budgeting and accounting principles?

If so, the Texas Health and Human Services Commission (HHSC) Financial division is looking for individuals who want to join a dynamic hybrid environment with great benefits. Enjoy health, vision, dental, retirement and many more amazing perks!

This position is located in the Budget Management Office, within the Chief Financial Officer Division.

Under the supervision of the Deputy Budget Director, the Budget Manager performs highly advanced (senior-level) budget preparation and analysis work.  Work involves overseeing the planning, organizing, coordinating, and evaluating of budgetary activities and performance measures.  Plans, assigns, and/or supervises the work of others.  Works under minimal supervision, with extensive latitude for the use of initiative and independent judgment.

The Budget Manager oversees the development, implementation, and maintenance of program budgets for Facility Support Services and Information Technology operating areas, as well as, the Capital budgets for the entire agency (FSS/IT/Cap). This unit reviews Advanced Planning Documents; maintains financial models to track and estimate costs; prepares cost estimates for LBB Fiscal Notes. Reviews and analyzes budgetary impact of proposed and enacted legislation on these areas. Develops and maintains the Organizational Budgets, Legislative Appropriations Request (LAR), Fiscal Notes, Monthly Financial Report (MFR), and the Annual Operating Plans for the FSS/IT/Cap programs. Oversees the preparation and coordination of budget briefings to Budget Management, Budget Director, Chief Financial Officer (CFO), and Program and Executive Management. Develops, monitors, tracks, and reports on key performance measures and census management. Prepares management reports, analyses, correspondence, and related materials to keep management informed and responds to issues/problems. Conducts regular budgetary meetings with various agency staff. Will oversee the personnel management functions which include interviewing, hiring, and developing staff; and evaluating staff performance for FSS/IT/Cap budget staff.

Essential Job Functions:

Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.

(20%) Provides senior level leadership in budget planning, oversees the development of establishing goals and objectives.  Sets budget staff’s priorities and deadlines to ensure budgets are monitored, maintained, analyzed, reported and reconciled accurately and within approved guidelines; implements financially-related legislation; analyzes agency budget operations and identifies areas for improvement.  Meets and communicates with program staff and the budget analysts to ensure program needs are met; and works with and provides technical guidance, assistance, advice, and recommendations to Budget Office staff, agency programs, management, and executive management related to agency and program budgets and financing.

(30%) Oversees the daily operations and activities of the unit. Plans, assigns, and supervises the work of staff.  Provides guidance to staff in the development and implementation of operating budgets. Ensures projections are incorporated into agency and division budgets as appropriate. Projects, analyzes, and reports available departmental funding by methods of finance using complex financial models and incorporating appropriate indirect cost rates. Oversees the preparation of and reviews/analyzes financial reports related to funds, reimbursements, fees, appropriated receipts, and other fund areas as assigned for review by management. Oversees the verification, review, and analysis of source documents and data; reviews analysis of trends and variances and tests for reasonableness, identifies any unusual financial activity. Participates in internal and external workgroups and represents the department at meetings, workgroups and committees. Reviews and approves operating procedures and processes that implement agency policies and reviews operations to identify needed changes and makes recommendations to improve operations. Oversees the completion of reports, monitors performance and recommends appropriate changes.

(35%) Oversees the development, coordination, preparation, completion, implementation, and submission of the agency's Mid-Year Budget Review, agency annual operating budget, and LBB Monthly Financial Report.  Oversees the preparation of legislative appropriations requests and Governor’s Office of Budget and Legislative Budget Board Operating Budget.  Reviews draft appropriation requests; makes necessary revisions for accuracy and conformance with instructions; and assembles into five year budgetary schedules to include Strategy Requests, Sub-strategy Requests, Exceptional Item Requests, and other required supporting schedules. Prepares, reviews and analyzes cost estimates and fiscal notes for proposed legislation. Reviews fiscal impacts of proposed rules for adoption. Measures the impact of existing and proposed state and federal legislation on HHSC programs. Responds to budgetary inquiries from the legislature, Governor's Office, state and federal agencies, and the Legislative Budget Board.

(15%) Manages and develops staff through training, performance appraisals and consultation. Responsible for hiring and selection, assigning work, prioritizing assignments, completing performance evaluations, recommending personnel disciplinary actions, and scheduling and approving leave.

Registrations, Licensure Requirements or Certifications:

NONE  

Knowledge Skills Abilities:

Knowledge of local, state, and federal laws and regulations relevant to program area.

Knowledge of the principles and practices of public administration and management.

Knowledge of budget management and accounting policies, practices, and operations.

Knowledge of agency organizational structure.

Knowledge of agency programs.

Knowledge of the Centralized Accounting and Payroll/Personnel System (CAPPS) and Uniform Statewide Accounting System (USAS)

Skill in analyzing financial data.

Skill in written and oral communications.

Skill in use of a networked computer and software.

Skill in communicating effectively verbally and in writing and following oral and written instructions

Ability to manage program activities.

Ability to establish goals and objectives.

Ability to identify problems, evaluate alternatives, and implement effective solutions.

Ability to devise solutions to administrative problems.

Ability to develop and evaluate administrative policies and procedures.

Ability to explain policies and procedures to others.

Ability to coordinate gathering and analyzing detailed and complex financial data.

Ability to prepare concise reports.

Ability to train others.

Ability to plan, assign, and/or supervise the work of others.

Ability to communicate, orally and in writing, effectively with others.

Initial Screening Criteria:

Experience with state/governmental budgeting practices

Experience with legislative appropriations requests

Experience with annual operating budget preparation

Experience with budget and forecasting practices and operations including cost allocation principles and methodologies

Experience with state/governmental capital budget practices

Experience with policy/procedure development and/or evaluation

Experience with planning, assigning, and supervising the work of others

Experience with computer software including but not limited to Excel, Word, Access, HHSAS, CAPPS, and other governmental financial or human resources applications.