Asset Management, Program Special II Team Lead

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Brief Job Description:

Program Specialist - servers in support of the various functions in Asset Management Office, Acquisitions Team. Work includes but is not limited to providing support, coordinating with other agency program areas such as purchasing, accounting and statewide property management for asset management related tasks and functions. Coordinate, train asset management statewide inventory coordinators and AMO team staff in daily functions of asset management program task completion related to job function duties. Serve as subject matter expert for support to external program area customers. Ensures compliance with the Comptroller of Public Accounts policies and procedures for agency property management. Prepares, review and provide special reporting related to program area key measures and inventory results data, used to maintain inventory systems and ensure updates are completed accordingly. Perform asset management duties include asset tracking, tagging, inventorying and updating system asset records. Review and provide guidance with purchase requisitions for asset related purchases in CAPPS workflow, ensuring appropriate asset coding is used. Educate and provide guidance to asset custodians in their roles and responsibility related to asset care and custodianship responsibility. Assist in the program analysis and make recommendations to management and implement approved procedural or policy changes to improve or comply with legislative changes. Keep records current and maintain asset management program files. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment. Assist in other duties as needed.

Essential Job Functions (EJFs):

Coordinates with asset management staff, internal and external program areas to ensure completion of asset related task and functions. Communicate via email making sure reports identifying asset update and corrections are being completed by statewide inventory coordinator roles. Perform analysis to create individual training needs. Train inventory coordinator roles to navigate and make entries into inventory system related to asset updates, acquisitions and disposal methods. Provide training for multi-agency statewide annual inventory. 35%

Reviewing workflow asset containing requisitions and purchase orders to ensure correct asset coding is in place and recommend corrections when necessary. 10%

Analyzes internal program area asset processes, make improvement recommendations, and implement procedural or policy changes approved by management to improve operations and ensure program compliance with legislative mandates. 10%

Prepare, review, and provide management with specialized asset management reports providing status updates of asset management program area key measures to track task completion and ensure management set program objectives and goals are being met. 10%

Assist program management with the review, analysis and then makes recommendations to asset management on how to reduce risk associated to asset care. Recommend policies and procedures improvements and assists in implementation of approved changes. 10%

Coordinate, perform, schedule and conduct inventory spot checks with other program areas statewide. Make recommendations to program area to ensure compliance with asset management standards are met. Inventory, asset tag and update asset records with results where needed. 10%

Serves as program area subject matter expert in support of answering inquiries, trouble shooting, and asset management related training, for key point contacts, internal and external asset management customers. 15%

Knowledge, Skills and Abilities (KSAs):

Knowledge of:

Asset Management programs, policies, and procedures; of the methods, principles, and practices of the agency.

Asset related requisitioning and purchasing to ensure appropriate asset coding.

Skill in:

Coordinating inventorying activities involving various programs.

Use of computer and office software such as but not limited to Outlook, Word, Excel and Access.

Use of automated inventory system and reporting generated.

Use of appropriate asset inventory tagging methods.

Leading teams from various backgrounds for completion of goals and project.

Generating program performance and other management reports.

Ability to:

Use critical thinking to analyze and identify improvements for operations, processes, and procedures.

Study and evaluate programs and propose recommendations to management to improve asset control and tracking.

Interpret and apply agency policies and procedures.

Communicate professionally, effectively with various management levels.

Train others in learning asset management job specific functions

Plan, schedule and monitor tasks and or events to ensure timely completion and adherence to specified guidelines.

Minimum of 2 years’ experience in asset management, inventory control or warehouse experience in role.

Registrations, Licensure Requirements or Certifications:

N/A

Initial Screening Criteria:

Experience in asset management or inventory control or warehouse experience.

Experience in computer use and computer software.        

Additional Information:

This position involves physical activity, including lifting up to 50lbs, bending, stooping, and standing for extended periods. The work environment may include being outdoors, in an office setting and/or at a warehouse. Occasional local travel within the city is required to conduct inventory at various locations.  

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Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer:

This position may be eligible for telework.  Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.