AMO Reporting Reconciliation Supervisor

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.

Functional Title: AMO Reporting Reconciliation Supervisor 
Job Title: Program Supervisor III 
Agency: Health & Human Services Comm 
Department: ASSET MANAGEMENT 
Posting Number: 8712 
Closing Date: 09/17/2025 
Posting Audience: Internal and External 
Occupational Category: Management 
Salary Group: TEXAS-B-20 
Salary Range: $4,263.16 - $6,779.25 
Pay Frequency: Monthly
Shift: Day 
Additional Shift: Days (First) 
Telework: Not Eligible for Telework 
Travel: Up to 15% 
Regular/Temporary: Regular 
Full Time/Part Time: Full time 
FLSA Exempt/Non-Exempt: Exempt 
Facility Location:  
Job Location City: AUSTIN 
Job Location Address: 4601 W GUADALUPE ST 
Other Locations: Austin 
MOS Codes: 0203,0207,0302,0370,0520,0602,0802,1802,1803,2340,5502,6302,6502,7202,7208,7210,7220,7502,8005,8858 
9702,16GX,3D0X1,60C0,611X,612X,63G0,641X,712X,86M0,86P0,8U000,9G100,BOSN,ELC,ISS,MAT,MED,MLES,MSSD 
MSSE,MSSR,OSS,WEPS 
 

Brief Job Description:

The program supervisor works under the supervision of the Asset Management Office (AMO) Reporting Reconciliation Manager. Performs complex (journey-level) administrative tasks, assets inventory controls, and supervises the work of AMO reconciliation personnel. Work involves monitoring asset reporting and reconciliation responsibilities and asset inventory operations. Ensures agency is in compliance with legislative-mandated state statute, including establishing AMO program goals, reporting requirements, loss prevention controls, asset management statute compliance and procedures; and complies with the Comptroller of Public Accounts (CPA) requirements. Assigns and supervises the work of others on a daily basis. Works under general supervision, with moderate latitude for the use of initiative and independent judgment. 

Essential Job Functions:

Reviews HHS Asset Management Office (AMO) asset financial records related to identified capital and non-capital asset requisitions in accordance with state statute, purchase orders, receipts to verify accurate asset records as defined by State Property Accounting system (SPA); monitors, maintains, processes and provides weekly, quarterly, and monthly asset management workload reports to AMO leadership.  25%

Monitors and maintains the Centralized Accounting and Payroll/Personnel System (CAPPS) Financial  Asset Management Module, SPA system, and Virtual Asset Tracker (VAT) system for data interfaces and accuracy; coordinates closely with AMO leadership to identify initiatives, suggest improvements, find resolutions, and monitor HHS agency programs' asset progress and oversight; reviews property accounting reports and documents generated by the State Comptroller and reconciles with internal CAPPS Financial reports; maintains all physical asset management files; monitors and conducts agency-wide mandated annual physical inventory and reconciliation; maintains financial records and database of missing and stolen assets; assists with agency-wide asset management trainings on CAPPS Financial module on asset management processes and procedures; and assists with customer service complaints by resolving program issues with positive conflict resolutions.  25%   

Reviews, processes, and completes customer reporting and asset reconciliation requests submitted to the designated asset management transactions request mailbox; serves as the Asset Management Reporting program supervisor and assists with asset management program super-user training on the CAPPS Financial module and SPA for asset management processes and procedures; performs duties as an AMO Inventory Coordinator; maintains and monitors assigned HHS facilities and/or regional mail codes within the CAPPS Financial and SPA inventory systems; conducts spot checks and reconciliation on assigned state office locations within AMO established timeframes; coordinate and provide support to internal and external customers including Department of Family Protective Services, and the Department of State Health Services; who requires assistance with questions regarding asset management functions, policies and procedures including VAT system.  25%

Adheres to policies and procedures of the Health and Human Services Commission and Asset Management Office to ensure compliance with established asset management reporting requirements, loss prevention controls, statute compliance and asset management procedures. Contributes in a positive manner as a team member of the Asset Management Office; assigns daily tasks to asset management reconciliation staff (state office and regional) including program initiatives, executive projects, and assignments of reconciliation of physical inventory statewide asset management, including HHSC, DSHS, and DFPS to meet agency goals and objectives to meet monthly; provides annual performance work evaluations to AMO leadership; monitors monthly inventory goals, activities and conducts quality assurance reviews on reporting reconciliation staff.  20%

Performs other duties as assigned.  5%

Knowledge, Skills, and Abilities (KSAs):

Knowledge in property accounting and inventory management.
Knowledge of warehousing methods and procedures.
Knowledge of inventory and stock control and record keeping.
Knowledge of standard business practices and asset management guidelines.
Skills in customer service.
Skill in using a computer and applicable software.
Skills in leading teams.
Skill in asset management systems (e.g. CAPPS)
Skills in communicating effectively with internal and external stakeholders
Skill in Microsoft Office Suite
Skill in using a computer and applicable software.
Skills in overseeing and leading teams.
Ability to transfer and reconcile assets physical inventory 
Ability to review asset management operations for compliance with agency process, procedures and legislative statutes.
Ability to follow program guidelines, inventory control methods and standards.
Ability to communicate effectively with internal and external stakeholders
Ability to meet strict mandatory deadlines.
Ability to work overtime, as needed to meet critical mandatory deadlines.

Registrations, Licensure Requirements or Certifications:

N/A

Initial Screening Criteria:

Experience in asset management or inventory control or accounting.

Experience in computer use and computer software.

Experience in leading or supervising staff.

Additional Information:

The work environment may include being outdoors, in an office setting, and/or warehouse.

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Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer:

This position may be eligible for telework.  Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.