AEP Contract Specialist V

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Functional Title: AEP Contract Specialist V 
Job Title: Contract Specialist V 
Agency: Health & Human Services Comm 
Department: SRAE Admin 
Posting Number: 7865 
Closing Date: 08/19/2025 
Posting Audience: Internal and External 
Occupational Category: Business and Financial Operations 
Salary Group: TEXAS-B-24 
Salary Range: $5,425.32 - $7,155.74 
Pay Frequency: Monthly
Shift: Day 
Additional Shift:  
Telework:  
Travel: Up to 20% 
Regular/Temporary: Regular 
Full Time/Part Time: Full time 
FLSA Exempt/Non-Exempt: Nonexempt 
Facility Location:  
Job Location City: AUSTIN 
Job Location Address: 4601 W GUADALUPE ST 
Other Locations:  
MOS Codes: 51C, LS, SK, 3044, 6C0X1 
 
 
 

Job Description:       

The Contract Specialist V performs highly advanced (senior-level) contract management work. Work involves coordinating, developing, and evaluating a broad range of contracts. May supervise the work of others. Works under minimal supervision, with extensive latitude for the use of initiative and independent judgment. Manages procurement-related meetings such as kick-off and pre-proposal meetings, post award conferences, team briefings, and evaluation scorings. Coordinates, reviews, and/or develops solicitations, contracts, and amendments by identifying provider resources, describing services to be rendered, evaluating information supplied by bidders, and negotiating contract specifications. Coordinates the risk assessment process for contract monitoring and planning. Reviews and/or develops bid evaluation instruments; the modification of solicitation, contract boilerplate, and other contract-related documents; and develops contract administration policies and procedures.

Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned. 

Essential Job Functions:   

25% Maintains effective communication with contractors. Ensures timely review and response on all correspondence. Coordinates and/or prepares responses to contract issues, inquires and correspondence concerning contractors' functions and activities, including information needs of contractors with other divisions and other state agencies. Ensures timely review and response on all correspondence. Coordinates and/or prepares responses to contract issues, inquires and correspondence concerning contractors' functions and activities, including information needs of contractors with other divisions and other state agencies.

25% Performs comprehensive contract management duties for assigned contracts. Performs contract closeout activities according to HHSC policy. Informs management of significant contractor compliance or performance issues and provides recommendations for action. Provides technical assistance to contractors as needed. Participates in the development of contracting activities such as, setting timelines and developing contract documents, including amendments and renewals.

15% Conducts onsite or desk reviews: At a minimum, ensure that any changes to the monitoring plan are pre-approved by management and documented accordingly. Provides follow-up technical assistance or training on issues cited in the monitoring review. Follow established procedures regarding timeframes associated with onsite or desk reviews.

15% At a minimum, ensures that any changes to the monitoring plan are pre-approved by management and documented accordingly. Monitoring plans must be reviewed annually and any changes incorporated to the monitoring plan as required. Provides follow-up technical assistance or training on issues cited in the monitoring review. Follow established procedures regarding timeframes associated with onsite or desk reviews.

10% Team Orientation and Professional Development. Demonstrates commitment to the goals of the Alternatives to Abortion program, shows initiative to take on new projects, is team-oriented and committed to outstanding customer service, and focuses on promoting efficiencies and accountability. Actively participate in professional development opportunities, including required Certified Texas Contract Manager (CTCM) continuing education and HHSC mandated trainings.

10% Task: Other Duties as Assigned: Performs other duties requested by management timely and accurately. 

Registrations, Licensure Requirements or Certifications:   

Certified Texas Contract Manager (CTCM) is preferred or must be obtained within six months of employment. 

Knowledge Skills Abilities:

Knowledge of state procurement and contract management requirements, regulations, and best practices.

knowledge of negotiating contracts.

knowledge of developing contracts.

Knowledge of business administration and accounting principles and practices.

Knowledge of contract management policies and procedures.

Skill in the use of a computer and applicable software.

Ability to evaluate contracts and recommend future status.

Ability to interpret policies, procedures, and regulations.

Ability to evaluate fiscal data for reasonableness, necessity, and conformity with contract requirements.

Ability to write and edit contract requirements and specifications.

Ability to negotiate features of a contract.

Ability to communicate effectively.

Ability to supervise the work of others. 

Initial Screening Criteria: 

Must have bachelor's degree in or related to the human services or business fields.

Bachelor’s degree can be substituted on a year for year basis.

Experience in a health and human services position is required. 

Additional Information:    

N/A

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Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer:

This position may be eligible for telework.  Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.