ImmTrac2 Coordinator

DSHS is committed to hiring skilled and dedicated individuals who share a passion for public health to pursue our vision of A Healthy Texas. If you are looking to make an impact and tackle new challenges, we encourage you to consider a career with us.

Employee Benefits:

DSHS offers insurance coverage and other benefits available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS). To learn more about all the benefits available to you as a DSHS employee and other DSHS opportunities for early career pathways, visit the DSHS Careers Page.

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Brief Job Description

Under the direction of the Public Health Service Region Immunization Program Manager, the Public Health Prevention Specialist II/ImmTrac2 Coordinator (PHPS II/IC) will conduct activities to increase the use of the Texas Immunization Registry. Activities consist of outreach, education, training, data entry, quality improvement assessments, recruitment, and technical assistance. The populations targeted are the general public, school nurses, and clinical staff members. PHPS II/IC will educate and target the public, expecting moms, parents, legal guardians, managing conservators, school nurses, clinic staff, and high school students turning 18 years of age on the importance and benefits of keeping, maintaining, consenting in the Texas Immunization Registry. The PHPS II/IC will provide support and technical assistance to anyone requesting information on ImmTrac2. PHPS II/IC will attend work on a regular and predictable schedule in accordance with agency’s policy. Will maintain an acceptable driving record that meets the standards developed by the Texas Department of Public Safety (DPS) and will safely operate a state-owned vehicle or personal vehicle to conduct state business in accordance with DSHS policy, Fleet Management & Procedures, and Texas Motor vehicle traffic and driving licensure law. The employee must have a valid driver’s license. The employee will actively participate and serve in a supporting role to meet the agency’s obligations for disaster response and or recover continuity of Operations (COOP) activation.

Essential Job Functions

EFJ # 1 Quality Assurance Responsible Entity/Local Health Department (35%):
PHPS II/IC will utilize reports (PAR, CARE, and TIPS) or client listing provided by central office to meet goals on required activities. Will provide technical assistance by conducting ImmTrac2 Support Reviews. Will conduct outreach/education to inactive organizations who are not utilizing the registry or administering immunizations and are not part of the immunization registry. Will evaluate monthly reports to target organizations that have a low or no consent rate acceptance, educate on data exchange or online activity within their organization. All contact/communication will be made in person, by email, phone, or Microsoft Teams. PHPS II/IC will conduct ImmTrac2 Support Reviews required by central office within each fiscal year and as stated in the GUITIR. PHPSII/IC must meet the annual goal. This will consist of an initial visit with a follow-up visit after three months. Both the initial and follow-up visits will be completed within a fiscal year. 

EFJ #2 Quality Assurance Responsible Entity (RE)/Local Health Department (15%):    

Provide training to RE/LHD for the Texas Immunization Registry, ImmTrac2. Will assist with getting new Regional and RE/LHD staff to gain access to ImmTrac2 registry. Assist with RE/LHD Annual Contract Reviews. Complete PHR Quarterly Report for ImmTrac2. Review and complete RE/LHD Quarterly review. 

EFJ #3 Outreach to Increase Consents for 18 year olds (15%): 
PHPSII/IC will exhibit, and present to 18-year-olds in high schools, universities, and other institutes of higher learning. PHPSII/IC will conduct in-person school activities/presentations in school settings. PHPS II/IC will work with school nurses, counselors, or any other school staff member and will assist in educating 18-year-olds concerning Adult Consent for ImmTrac2. The school staff will incorporate the Adult Consent Form and Disaster Consent Form as part of their school enrollment or graduation packet.

EFJ #4 Stakeholders/Partners/Consumer Information (15%): 
Actively disseminates information and provides education about the importance of the Texas Immunization Registry to Texas Vaccines for Children/Adult Safety Net Program providers, local health departments, regional staff, parents, and other stakeholders. Promotes and utilizes various methods to increase the use of the Texas Immunization Registry among various entities. Communicates with various organizations, schools, and clinical staff to increase use of the Texas Immunization Registry, ImmTrac2. Coordinates and actively participates in activities to ensure providers are educated on the importance of promoting and ensuring clients are entered within 30 days of when vaccination was given. 

EFJ  #5 Recruitment (10%):
Provide education and information for the Texas Immunization Registry to new providers and pharmacies. Providers will be provided with training on how to utilize the Immunization Registry. They will also be provided with resources and tools to manage their vaccine administration. PHPS II/IC will follow up with any questions and concerns with the registry.

EFJ #6 Program Management (10%):
Assists in evaluating program goals and objectives; participates in community partnerships; participates in staff training, and serves as a provider resource in PHR 11. Participates in any emergency incidents as assigned. Other duties as assigned. Employee actively participates and/or serves in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation.

Knowledge, Skills, and Abilities

Knowledge of immunizations and vaccine-preventable diseases. 
Knowledge of the laws, rules, and regulations which impact immunizations. 
Knowledge of the immunization recommendations and requirements. 
Knowledge of survey methods and analysis.

Skill in utilizing ImmTrac2 functions.
Skill in the use of various computer software.
Skill in applying the concepts of cultural competency.
Skill in problem-solving. 
Skill in maintaining client records.

Ability to effectively communicate both orally and in writing. 
Ability to speak Spanish fluently (easily and accurately).
Ability to explain complex information at an appropriate level for individuals and groups.  
Ability to interpret policies and implement division procedures. 

Registrations, Licensure Requirements or Certifications

 A valid Texas Driver's License or equivalent from another state to operate a motor vehicle safely.

Initial Screening Criteria

1. A 4-year bachelor’s degree; OR a 2-year associate’s degree from an accredited college or university plus two years’ work experience in a healthcare setting. Education and work experience can be substituted for one another on a year-for-year basis.

2. Experience with public health principles, emergency preparedness principles, vaccine-preventable diseases or an Immunization program or practices, preferred.

3. Experience in word processing, database software applications, and spreadsheet software applications.

4. Ability to occasionally (once a week) work after 5:00 pm.

Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified for this position. For more information see the Texas State Auditor’s Military Crosswalk at https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), DSHS will provide reasonable accommodation during the hiring process for individuals with a qualifying disability. If reasonable accommodation is needed to participate in the interview process, please notify the person who contacts you to schedule the interview. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747 or via email at HHSServiceCenter.Applications@ngahrhosting.com.

Salary Information, Pre-employment Checks, and Work Eligibility:

• The salary offered will follow DSHS starting salary guidelines. Any employment offer is contingent upon available budgeted funds.
• Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.
• DSHS uses E-Verify. You must bring your I-9 documentation with you on your first day of work.  Download the I-9 form

Telework Disclaimer:

This position may be eligible for telework.  Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.