Rules Coordinator

DSHS is committed to hiring skilled and dedicated individuals who share a passion for public health to pursue our vision of A Healthy Texas. If you are looking to make an impact and tackle new challenges, we encourage you to consider a career with us.

Employee Benefits:

DSHS offers insurance coverage and other benefits available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS). To learn more about all the benefits available to you as a DSHS employee and other DSHS opportunities for early career pathways, visit the DSHS Careers Page.

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Functional Title: Rules Coordinator 
Job Title: Program Specialist VII 
Agency: Dept of State Health Services 
Department: Executive Operations & Support 
Posting Number: 11726 
Closing Date: 01/02/2026 
Posting Audience: Internal and External 
Occupational Category: Office and Administrative Support 
Salary Group: TEXAS-B-25 
Salary Range: $5,797.66 - $7,500.00 
Pay Frequency: Monthly
Shift: Day 
Additional Shift:  
Telework: Not Eligible for Telework 
Travel: Up to 5% 
Regular/Temporary: Regular 
Full Time/Part Time: Full time 
FLSA Exempt/Non-Exempt: Exempt 
Facility Location:  
Job Location City: AUSTIN 
Job Location Address: 1100 W 49TH ST (RDM) 
Other Locations: Austin 
MOS Codes: 16GX,60C0,611X,612X,63G0,641X,712X,86M0,8U000,OS,OSS,PERS,YN,YNS 
 
 
 

The Rules Coordinator performs highly advanced consultation, coordination, and technical assistance work under the Director of Compliance Operations, within the Office of Compliance & System Coordination (OCSC) at DSHS. This position serves as the lead and subject matter expert on agency wide rule-related matters and provides feedback and direction to program subject matter experts on work related to managing, drafting, and editing proposals and adoptions of administrative rules in accordance with Texas Administrative Code rulemaking guidelines.

Work involves advanced technical writing and editing; developing and delivering a rulemaking process training program for agency staff; evaluating documentation and providing feedback to subject matter experts; logging, tracking, and scheduling administrative rule projects; and reporting the status or emerging issues to leadership on rule projects.

Essential Job Functions (EJFs):

EJF 1 (30%) Manages DSHS administrative rule projects with subject matter experts, DSHS leadership and HHSC legal staff, and the HHSC (Health and Human Services Commission) Rules Coordination Office (RCO), including primary responsibility for logging, tracking, routing, and reviewing rule projects. Develops and applies metrics to evaluate and improve the timeliness and quality of rule documents. Develops strong working knowledge of the rulemaking process. Supports and trains DSHS Division Rule Coordinators on the DSHS Rulemaking process.

EJF 2 (20%) Reviews and edits rule project documentation in accordance with the Administrative Procedures Act and Texas Register requirements and guidelines. Offers edits and provides advice and counsel to leadership and subject matter experts on the form and content of administrative rules, including corrections, clarifications, and enhancements. Assists with problem-solving and keeps the Compliance Operations Director informed of emerging issues within the rulemaking process

EJF 3: (15%) Develops and delivers training; Provides input, technical assistance, and guidance to subject matter experts regarding the rulemaking process; Develops and maintains documentation for DSHS internal rule development process, including flowcharts, standard timelines, staff responsibilities, and quality control checklists; Meets regularly with division rules coordinator; Recommends process improvements, as needed. Shares reports with division rules coordinator, Compliance Operations Director, and OCSC Deputy Commissioner.

EJF 4: (10%) Coordinates the annual report for advisory committee activities; updates the committee’s website, templates, and appointments process; Reviews memo packets for advisory committee appointments; Coordinates with HHSC Advisory Committee Coordination Office (ACCO) as needed.

EJF 5: (10%) Analyzes and interprets legislation, conducts research and analysis to determine the need for rules, develops rule project timelines, and prepares reports for DSHS leadership on projects not meeting timelines. Provides updates, rules schedules, and reports to DSHS leadership as directed.

EJF 6: (10%) Coordinates biennial agency public hearings; Maintains the DSHS Public Comments mailbox, task flow chart, sends out information and task lists, reserves conference rooms for run-through and date of hearing; Coordinates all actions including the after-action updates; Maintains all hearing materials; Coordinates with HHSC ACCO as needed.

EJF 7: (5%) Other duties assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations activation. Such participation may require an alternate shift pattern assignment and/or location.

Knowledge, Skills and Abilities (KSAs):

Knowledge of the APA (American Psychological Association) writing style

Knowledge of DSHS and programs, statutes, and administrative rules, preferred

Knowledge of training techniques

Skill in drafting and editing administrative rules

Skill in program and policy analysis 

Skill in project management

Skill in developing interpersonal relationships and establishing and maintaining effective working relationships

Skill in preparing and presenting materials to senior and/or executive level leadership.

Ability to gather, correlate, and analyze indicators of project status

Ability to identify problems, evaluate alternatives and implement effective solutions

Ability to develop, evaluate, and interpret policies and procedures

Ability to organize and develop work plans and adhere to strict deadlines

Ability to communicate effectively, orally and in writing

Ability to effectively handle multiple assignments in a dynamic and deadline driven environment. Ability to set and manage priorities.

Registrations, Licensure Requirements or Certifications:

None

Initial Screening Criteria:

1. Bachelor's degree from an accredited 4-year college or university with a major in government, political science, social work, or other relevant field of study. Master’s degree preferred.

2. Experience in researching and analyzing federal or state laws, regulations, and policies.

3. Experience directly related to the rulemaking process or creating/developing rules based on policy, statute, legislation, etc. may be substituted for education on a year-for-year basis.

Additional Information:

• Applicants selected for an interview will be required to provide a writing sample that may include a formal report, rule excerpt, memo, or research project that was prepared in a professional or academic capacity, to demonstrate technical writing skills.
• If selected, a candidate must be able and willing to provide current and previous work references before the final offer of employment is extended.
• NO TELEWORK
•  

Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified for this position. For more information see the Texas State Auditor’s Military Crosswalk at https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), DSHS will provide reasonable accommodation during the hiring process for individuals with a qualifying disability. If reasonable accommodation is needed to participate in the interview process, please notify the person who contacts you to schedule the interview. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747 or via email at HHSServiceCenter.Applications@ngahrhosting.com.

Salary Information, Pre-employment Checks, and Work Eligibility:

• The salary offered will follow DSHS starting salary guidelines. Any employment offer is contingent upon available budgeted funds.
• Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.
• DSHS uses E-Verify. You must bring your I-9 documentation with you on your first day of work.  Download the I-9 form