Financial Analyst III

DSHS is committed to hiring skilled and dedicated individuals who share a passion for public health to pursue our vision of A Healthy Texas. If you are looking to make an impact and tackle new challenges, we encourage you to consider a career with us.

Employee Benefits:

DSHS offers insurance coverage and other benefits available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS). To learn more about all the benefits available to you as a DSHS employee and other DSHS opportunities for early career pathways, visit the DSHS Careers Page.

Review our Top 10 Tips for Success when Applying to State of Texas Jobs.

Brief Job Description:

Works under limited direction of the Contract Administration Manager I with extensive latitude for exercising initiative and independent judgment. Performs contract fiscal monitoring including planning of ongoing, periodic, or unscheduled monitoring activities that determine and ensure DSHS and contractor compliance with the contract terms, contract management guidelines, and state and federal regulations. Work involves review of budget and accounting records, and financial statements to ensure compliance with federal and state laws as well as DSHS policies and regulations.  Assists with planning and coordination related to contractual monitoring schedules and identifying financial reviews. Interprets agency policies; creates and documents processes and procedures; and recommends, implements, and evaluates process improvements related to contracts. Analyzes and interprets budget data and creates reports for management.  Performs advanced (senior-level) financial analysis related to contractor billing, reconciling expenditures to the contractor general ledger. Work involves administering financial processes and systems; reviewing, analyzing, and evaluating financial data; preparing reports and responding to inquiries. Analyzes and interprets budget and financial data and creates reports for management.   Coordinates the analysis and review of financial data and applicable business, financial, and/or regulatory plans. Provides high-quality customer service to external and internal customers. Works under minimal supervision, with considerable latitude for the use of initiative and independent judgment.

Essential Job Functions (EJFs):

Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.

EJF1: Responsible for conducting monitoring of assigned Contractors within the Contract Management Section.   Reviews contractor invoice requests for reimbursement and reconciles against the contractor general ledger. Provides determination of compliance with applicable statutes, departmental rules, and contractual requirements.  In addition, provides interpretation on technical financial questions of compliance with applicable state and federal statutes and regulations. Coordinates with CMS finance staff, program staff, and contractor accounting staff for invoice corrections and adjustments when appropriate.  Completes highly technical review of contractor expenditures. Financial resource for contractors, program staff, and other agency staff regarding contractor invoice corrections and adjustments, and on issues related to contractor reports. (35%)

EJF2: Provides high-quality customer service to external and internal customers by prompt responses to inquiries, taking the initiative to solve problems, exercising flexibility, and continuing to seek improvements within the contracting section and program areas. Interprets agency, enterprise, and state policies related to contracts financial reviews. Monitor Contractor expenditures to ensure activities are allowable with funding.  Maintains contract files, data entry into agency contract management database, reconciles expenditures for client services contracts, and maintains centralized filing structure. (25%)

EJF3: Monitors and evaluates general ledger and/or contractor invoices. Provides ongoing updates to Contract Managers, Program areas, finance manager, and others ars applicable of any identified issues with the invoice or general ledger. Provides training on processes of financial review process. (15%)

EJF4: Prepares financial and expenditure progress reports by coordinating the development and analysis of data.  Develops and maintains comprehensive sources of examination-related policies and procedures. Develops, coordinates and adheres to policies, procedures and guidelines for programs within the agency in relation to fiscal contract management.  (15%)

Knowledge, Skills and Abilities (KSAs):  

Knowledge of DSHS programs, applicable standards, policies, functions, and the mission and agency role in meeting the program's health objectives and priority health outcomes.
Thorough knowledge of contracting regulations, of business administration and accounting principles and practices, and of policies and procedures of contract management and administration.
Knowledge of audit principles, process improvement, and quality management.
Knowledge of the State of Texas budgeting and other financial policies and procedures.
Thorough knowledge of organizational planning, organizational development, and implementation methods needed to establish and administer a complex and comprehensive delivery system.
Knowledge of state and federal legislation as they relate to services and state and federal laws, agency regulations, policies, rules and requirements pertaining to the provision of health services.

Knowledge of accounting, budgetary, and management principles, practices, and procedures.

Knowledge of the principles and practices of contract administration and monitoring.

Knowledge of fiscal contract management practices.

Knowledge of contract performance analysis and monitoring procedures.

Skill in analyzing contractor financial data, and in the use of a computer and applicable software.
Skill in contract management principles and practices.

Skill in managing databases and reviewing and analyzing data.

kill in planning and implementing contract monitoring reviews.
Skill in conducting contractor fiscal monitoring reviews.

Skill in communicating effectively both orally and in writing.
Skill in establishing and maintaining effective working relationships.
Skill in project management and prioritization to meet deadlines.
Skill in problem solving and conflict resolution.
Skill in communication with internal and external stakeholders including the effective organization and presentation of information, both orally and in writing.
Skill in preparing written analyses and administrative reports and special projects as assigned.
Skill in analyzing and solving problems and making recommendations affecting overall contracting activities; and comprehensively and accurately evaluating different types of administrative reports.

Registrations, Licensure Requirements or Certifications:

Certified Texas Contract Manager (CTCM) is preferred or must be obtained within first year of employment.

Initial Screening Criteria:

Experience in contract management.

Experience reconciling invoice expenditures to contractors financial records.

Experience analyzing data. 

Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified for this position. For more information see the Texas State Auditor’s Military Crosswalk at https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), DSHS will provide reasonable accommodation during the hiring process for individuals with a qualifying disability. If reasonable accommodation is needed to participate in the interview process, please notify the person who contacts you to schedule the interview. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747 or via email at HHSServiceCenter.Applications@ngahrhosting.com.

Salary Information, Pre-employment Checks, and Work Eligibility:

• The salary offered will follow DSHS starting salary guidelines. Any employment offer is contingent upon available budgeted funds.
• Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.
• DSHS uses E-Verify. You must bring your I-9 documentation with you on your first day of work.  Download the I-9 form