Texas Vaccine for Children Coordinator

DSHS is committed to hiring skilled and dedicated individuals who share a passion for public health to pursue our vision of A Healthy Texas. If you are looking to make an impact and tackle new challenges, we encourage you to consider a career with us.

Employee Benefits:

DSHS offers insurance coverage and other benefits available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS). To learn more about all the benefits available to you as a DSHS employee and other DSHS opportunities for early career pathways, visit the DSHS Careers Page.

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Functional Title: Texas Vaccine for Children Coordinator 
Job Title: Publ Hlth and Prevent Spcl II 
Agency: Dept of State Health Services 
Department: Region 1 
Posting Number: 10297 
Closing Date: 10/29/2025 
Posting Audience: Internal and External 
Occupational Category: Healthcare Support 
Salary Group: TEXAS-B-16 
Salary Range: $3,409.83 - $4,252.00 
Pay Frequency: Monthly
Shift: Day 
Additional Shift: Days (First) 
Telework: Not Eligible for Telework 
Travel: Up to 45% 
Regular/Temporary: Regular 
Full Time/Part Time: Full time 
FLSA Exempt/Non-Exempt: Nonexempt 
Facility Location:  
Job Location City: AMARILLO 
Job Location Address: 3407 PONY EXPRESS WAY 
Other Locations: Amarillo; Dumas; Hereford; Pampa 
MOS Codes: 230X,43EX,43HX,4B0X1,4E0X1,60C,68S,68Z,HM,HS,MED,NAP11,SEI12 
 
 
 

Brief Job Description:

Under the direction and supervision of the Immunization Program Supervisor/Hereford, is part of the regional immunization infrastructure. Serves as the subject matter expert on the Texas Vaccine for Children (TVFC) program for Public Health Region I (PHR-I). Position will be headquartered in Amarillo or surrounding field offices: Hereford, Pampa, or Dumas. Develops and implements direct recruitment activities for provider enrollment into the TVFC program. Prepare and disseminate TVFC program reports and analyzing program performance; to include provider enrollment, provider recruitment, Quality Assurance site visit, risk assessment, educational, and technical assistance reports. Is responsible for Quality Assurance Site Visits for enrolled TVFC public providers. Monitors the coordination and completion of routine Quality Assurance site monitoring visits for TVFC providers.  Assesses the educational needs of PHR-1 in relation to TVFC and is responsible for measuring the effect of education efforts and completing routine reports. Collaborates and routinely works with local health department immunization staff, TVFC providers, and regional immunization staff providing TVFC education, training, technical assistance, and recruitment. Conduct Immunization Quality Improvement for Providers (IQIP) activities for TVFC providers under PHR-1 jurisdiction to facilitate compliance with program requirements.  Performs other duties as assigned. Safe operation of either state-owned vehicle or personal vehicle is required to conduct state business, and an acceptable driving record must be maintained in accordance with DSHS Policy OS-3901, Fleet Operations and Management & Procedures and standards developed by the Texas Department of Public Safety.

Essential Job Functions (EJFs):

Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned

(40%) Serves as the regional subject matter expert for the Texas Vaccine for Children Program (TVFC). Responsible for monitoring TVFC providers’ annual enrollment process, assuring timely submittal to regional and central office. Evaluates TVFC providers performance to include provider enrollment, provider recruitment, quality assurance site visits & follow-up visits, risk assessment, educational and technical assistance reports. Responsible for assuring TVFC providers timely update including current policies and procedural changes.  Responsible for orientation training for newly enrolled providers to TVFC program; to include vaccine usage/accountability/storage and handling guidelines for the TVFC program. Monitor compliance with existing policies and procedures. Serves as a regional liaison/educator for local coalitions, advocacy groups, and community leaders interested in promoting immunization services. Documents all educational, technical assistance, and training provided using various applications to accomplish tasks, which may include Microsoft Outlook, Microsoft WORD, and Microsoft Excel.

(30%) Monitors the coordination and completion of routine quality assurance site monitoring visits for TVFC providers to ensure compliance with policies/procedural guidelines; including scheduling, clinic visits, record reviews, report submittal and follow up. Review report submitted and recommend technical assistance as needed to improve service delivery. Responsible for the Quality Assurance Site Visit for enrolled TVFC public providers. Ensure proper storage and filing of Quality Assurance reports. Ensure timely report submittal to regional and central office according to TVFC guidelines.

(10%) Assist with coordination, scheduling and conducting regional IQIP assessment for enrolled TVFC providers to facilitate meeting program goals and objectives established.  Monitor IQIP assessment reports collection conducted during Quality Assurance Site Visits.  Review and analyze reports to facilitate identifying training needs and activities to improve service delivery, using a variety of software applications, which may include Microsoft Access, Microsoft Excel, IQIP reports.  Ensures timely submittal of assessments conducted, forward to regional and central offices. Maintain current database of enrolled TVFC providers; identifying monitoring status and submit quarterly and annual report of program performance. Coordinate with regional ImmTrac2/IIS coordinator in developing and implementing promotional strategies for DSHS immunization tracking system and to improve immunization coverage.

(10%) Conduct regional Quality Assurance Site Visit update training/presentations for regional staff and local health departments to facilitate improved provider assessment coverage levels. Assist with developing, coordinating and conducting training and/or presentations related to Standards of Practice for Immunization compliance, changing technology and new approaches to infant tracking for public and private providers, communities, support groups and regional staff, using a variety of computer applications such as Microsoft Publisher, Microsoft WORD, Microsoft Excel, and Microsoft PowerPoint. Assist with promoting educational training opportunities offered.

(10%) Completes special assignments and other duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation.  Such participation may require an alternate shift pattern assignment and/or location.

Knowledge, Skills and Abilities (KSAs):

Knowledge of Knowledge of the Texas Vaccine for Children program.
Knowledge of immunizations and vaccine preventable diseases.
Knowledge of immunization laws and regulations which impact immunizations.
Knowledge of instructional methods and techniques.
Knowledge of agency regulations and departmental policies and procedures.
Knowledge of immunization recommendations and requirements for infants, children, students, and adults in the state of Texas.
Knowledge of basic office principles.
Skill in using computer programs such as Microsoft Word, Microsoft Publisher, Internet, Microsoft Access, Microsoft Excel, Microsoft Power point, ImmTrac2, Immunization Quality Improvement for Providers (IQIP), Microsoft Outlook.
Skill in problem solving.
Skill in preparing and presenting oral and written information and training to a variety of audiences.
Ability to organize and disseminate information and data.

Ability to explain complex information at an appropriate level for individuals and groups.

Ability to organize, communicate, and present ideas in a clear, concise, and effective manner.

Ability to interpret policies and implement procedures.
Ability to plan, organize, and achieve goals.

Ability to communicate effectively both verbally and in writing.
Ability to establish and maintain effective working relationships with the public, public and private providers, hospitals, school officials, stakeholders, and other community groups.

Registrations, Licensure Requirements or Certifications:

Must possess a valid Class C Texas driver’s license or an equivalent from another state.

Initial Screening Criteria:

Experience using computer programs such as: Microsoft Word, Microsoft Publisher, Internet, Microsoft Access, Microsoft Excel, Microsoft Power point, Microsoft Outlook. (Required)
Experience in preparing and presenting oral and written information and training to a variety of audiences and large conferences. (Required)
Experience with Texas Vaccine for Children program. (Preferred)
Experience with immunizations and vaccine preventable diseases. (Preferred)
Experience with immunization laws and regulations which impact immunizations. (Preferred)
Experience with immunization recommendations and requirements for infants, children, students, and adults in the state of Texas. (Preferred)
Experience with basic office principles. (Preferred)
Experience organizing and disseminating information and data. (Preferred)
Experience organizing, communicating, and presenting ideas in a clear, concise, and effective manner. (Preferred)
Experience interpreting policies and implementing procedures. (Preferred)
Experience with planning, organizing, and achieving goals. (Preferred)
Experience with communicating effectively both verbally and in writing, as demonstrated on the state application. (Preferred)
Experience with establishing and maintaining effective working relationships with the public, public and private providers, hospitals, school officials, stakeholders, and other community groups. (Preferred)

Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified for this position. For more information see the Texas State Auditor’s Military Crosswalk at https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), DSHS will provide reasonable accommodation during the hiring process for individuals with a qualifying disability. If reasonable accommodation is needed to participate in the interview process, please notify the person who contacts you to schedule the interview. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747 or via email at HHSServiceCenter.Applications@ngahrhosting.com.

Salary Information, Pre-employment Checks, and Work Eligibility:

• The salary offered will follow DSHS starting salary guidelines. Any employment offer is contingent upon available budgeted funds.
• Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.
• DSHS uses E-Verify. You must bring your I-9 documentation with you on your first day of work.  Download the I-9 form