Administrative Asst III (Accounting)

WHY WORK FOR DFPS?

The Texas Department of Family and Protective Services (DFPS) is responsible for protecting the unprotected — children, elderly, and people with disabilities — from abuse, neglect, and exploitation. DFPS accomplishes this responsibility by employing over 12,000 workers who live up to the agency's Mission, Vision, & Values in service to the citizens of Texas. DFPS is not only a qualifying organization for the Public Service Loan Forgiveness Program but also offers excellent health benefits, special discounts on many products and services through the Discount Purchase Program, longevity pay, generous paid leave, access to the Wellness program, lifetime retirement annuity, Texa$aver 401(k) and 457 Programs under the Employees Retirement System of Texas.

Functional Title: Administrative Asst III (Accounting) 
Job Title: Administrative Asst III 
Agency: Dept of Family & Protectve Svc 
Department: Accounting 
Posting Number: 9883 
Closing Date: 10/17/2025 
Posting Audience: Internal and External 
Occupational Category: Office and Administrative Support 
Salary Group: TEXAS-A-13 
Salary Range: $2,953.25 - $4,365.66 
Pay Frequency: Monthly
Shift: Day 
Additional Shift: Days (First) 
Telework:  
Travel: Up to 10% 
Regular/Temporary: Regular 
Full Time/Part Time: Full time 
FLSA Exempt/Non-Exempt: Nonexempt 
Facility Location:  
Job Location City: AUSTIN 
Job Location Address: 4900 N LAMAR BLVD 
Other Locations: Austin 
MOS Codes: 0100,0111,0170,3372,3381,4430,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN 
YN,YNS 
 
 

Brief Job Description:

This position reports to the Accounting Division’s supervisor who oversees mailroom and vendor maintenance personnel. Work involves receiving, processing, and distributing incoming mail and general administrative support within the Accounting Division. This position supports warrant distribution and releases functions, direct deposit notifications, as well as warrant pickups and 1099 forms. This position requires strong customer service and communication skills, and the ability to research, track, and maintain records to ensure accurate and efficient operations. This position promotes, monitors, and ensures that respect is demonstrated for cultural diversity. Must be reliable and attend work regularly in accordance with agency leave policy.

Essential Job Functions (EJFs):

(55%) Responsible for receiving, sorting, and distributing publication(s), invoices, returned warrants, and cash and documentation associated with each process. Assist in distributing payroll warrants and registries to regional payroll contacts. Assist in retrieving agency vendor payment mail copies to include with vendor warrants. Assists daily courier drop-offs and pick-ups.

(20%) Assists with answering and routing inbound calls and provides statewide administrative support regarding inquiries and requests for information.

(15%) Provides administrative functions to the Accounting Division by providing operational support. Maintain filing systems, including confidential and time-sensitive information, updating and maintaining documents and other materials.

(5%) Interacts routinely with all areas of the Office of Finance, program staff, vendors and representatives from the Comptroller of Public Accounts, Texas Building and Procurement Commission, the Treasury Office, and Legal departments.

(5%) Perform other duties as assigned.

Knowledge, Skills and Abilities (KSAs):

• Knowledge of inventory and receiving procedures. Knowledge of office practices and administrative procedures.

• Skill in establishing and maintaining effective working relationships. Skill in the use of standard agency computer hardware and software such as Microsoft Office Suite. Skill in organizing and prioritizing workload.
• Ability to manage multiple priorities. Ability to effective verbal and written communication. Ability to work in an organized manner with attention to detail. Ability to deal effectively with diverse groups and individuals and to maintain effective working relationships. Ability to effectively communicate in both a written and verbal format.

Registrations, Licensure Requirements or Certifications:

N/A 

Initial Screening Criteria:

• Graduation from high school or equivalent. Two years preferred experience with administrative/office practices, procedures and utilization of office equipment. Experience with software such as Microsoft Office including Excel. 

Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions. You may also contact the DFPS Military Liaison at dfpsmilvets@dfps.texas.gov with additional questions.

Applicants selected for hire must pass a background check and if applicable a driver’s record check.

State of Texas employees are required to maintain the security and integrity of critical infrastructure as defined in Section 117.001(2), State of Texas Business and Commerce Code. Applicants selected for hire comply with this code by completing related training and abiding by agency cybersecurity and communications system usage policies.

As a state agency, DFPS is required by Texas Administrative Code (TAC 206 and 213) to ensure all Electronic Information Resources (EIR) follow accessibility standards. The staff must be familiar with the WCAG 2.1 AA and Section 508 to create accessible content including but not limited to; Microsoft Office documents, Adobe PDFs, webpages, software, training guides, video, and audio files. 

DFPS uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Employees must provide documentation to DFPS to show their identity and authorization to work in the US. Please review the following link for authorized documents: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents .

In compliance with the Americans with Disabilities Act (ADA), HHS/DFPS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS/DFPS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.