Accountant VI Payable

WHY WORK FOR DFPS?

The Texas Department of Family and Protective Services (DFPS) is responsible for protecting the unprotected — children, elderly, and people with disabilities — from abuse, neglect, and exploitation. DFPS accomplishes this responsibility by employing over 12,000 workers who live up to the agency's Mission, Vision, & Values in service to the citizens of Texas. DFPS is not only a qualifying organization for the Public Service Loan Forgiveness Program but also offers excellent health benefits, special discounts on many products and services through the Discount Purchase Program, longevity pay, generous paid leave, access to the Wellness program, lifetime retirement annuity, Texa$aver 401(k) and 457 Programs under the Employees Retirement System of Texas.

Brief Job Description:

This position performs supervisory work administering the daily operations and activities by overseeing the work and supervising the staff within the Accounting Division’s Procurement Support. Position performs and oversees financial analysis and reports; receiving and reconciliation activities; and develops and disseminates agency-wide communication, guidelines, and training materials. This position leads and participates in workgroup meetings and makes decisions based on limited direction. Work involves developing and evaluating quality controls; establishing processes for system integrity; overseeing the processing of agency expenditures and necessary adjustments; interpreting laws, procedures and guidelines by legislation and/or other controlling agencies; and the ongoing evaluation of effectiveness of procedures to streamline inefficient processes. The position interacts routinely with internal and external stakeholders, auditors, and oversight agencies.   

Works under minimal supervision, with considerable latitude for the use of initiative and independent judgment. Performs other duties as assigned and required to maintain unit operations. Promotes, monitors, and ensures that respect is demonstrated for cultural diversity. Attends work regularly in accordance with agency leave policy.  

Essential Job Functions (EJFs):

Manages day-to-day team activities by establishing goals, evaluating employees’ performance, overseeing workloads and plans, coordinating activities, and providing training and resources. Establishes schedules and workplans to coordinate and communicate achieving timeframes, milestones, and deadlines. Serves as a mentor to team members, guiding them in the execution of their duties, and encouraging and enabling professional growth.  20%

Responsible for coordination, management, and oversight through monthly reporting and reconciliation. Oversees the process for quality reviews/assurance for requisition compliance and documentation to minimize errors, and coordinates with budget for proper coding.  

Responsible for coordinating with staff within the Office of Finance to resolve budget errors on requisitions and purchase orders and providing open encumbrance reports to assist with budget projections.  Auditing and analyzing data reports to identify expenditure patterns and trends that inform annual business processes and decision making. Responsible for ensuring staff are assigned tasks and responsibilities appropriately to support agency needs based on expenditure patterns and budget projections.  50%

Responsible for revising and maintaining agency policies, guidelines, forms, and tools in relation to accounting/procurement support functions through updates on the agency’s website. Oversee and host webinars, develop training schedules and materials, maintain reference guidance for receiving, requisitioning for contracts, and procurement method/type. 15%

Maintains overall quality control of the accounting system and ensures the integrity of system processing and accounting files by providing technical expertise and guidance. Serves as the subject matter expert of the accounting system, provides support to agency staff, acts as the liaison between stakeholders and oversight agencies for trouble shooting to resolve technical issues and performing user acceptance testing.  15%

Knowledge, Skills and Abilities (KSAs):

Knowledge of financial administration, budget control, and accounting; governmental contracting, procurement, or accounting; budget control methods, policies, and procedures; and laws and regulations pertaining to fiscal or procurement operations.

Knowledge of/or experience with automated financial accounting systems (USAS/CAPPS). Ability to analyze, research, compile, consolidate and reconcile datasets from a variety of resources and prepare concise reports.

Ability to make decisions, devise solutions and problem solve with limited information.

Ability to take the initiative and prioritize tasks in queue.

Ability to plan, assign, and supervise the work of others.

Ability to work with a diverse group of individuals.

Ability to handle conflict in a positive, productive and professional manner.

Ability to communicate verbally and in written format in an effective and professional manner. Ability to establish goals and objectives.

Skills in the use of Microsoft software applications (Excel, Access, and Word) for complex operations.  

Registrations, Licensure Requirements or Certifications:

Certified Texas Contract Developer (CTCD) 

Initial Screening Criteria:

Experience as a team lead or supervisor in accounting/financial/governmental environment.

Experience in state government finance preferred.

Skills running reports, queries, analyzing and interpreting data. Experience in USAS/CAPPs preferred.

Current DFPS employee.

Additional Information:

This posting is open to current DFPS employees only.

Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions. You may also contact the DFPS Military Liaison at dfpsmilvets@dfps.texas.gov with additional questions.

Applicants selected for hire must pass a background check and if applicable a driver’s record check.

As a state agency, DFPS is required by Texas Administrative Code (TAC 206 and 213) to ensure all Electronic Information Resources (EIR) follow accessibility standards. The staff must be familiar with the WCAG 2.1 AA and Section 508 to create accessible content including but not limited to; Microsoft Office documents, Adobe PDFs, webpages, software, training guides, video, and audio files. 

DFPS uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Employees must provide documentation to DFPS to show their identity and authorization to work in the US. Please review the following link for authorized documents: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents .

In compliance with the Americans with Disabilities Act (ADA), HHS/DFPS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS/DFPS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.