Accountant III

WHY WORK FOR DFPS?

The Texas Department of Family and Protective Services (DFPS) is responsible for protecting the unprotected — children, elderly, and people with disabilities — from abuse, neglect, and exploitation. DFPS accomplishes this responsibility by employing over 12,000 workers who live up to the agency's Mission, Vision, & Values in service to the citizens of Texas. DFPS is not only a qualifying organization for the Public Service Loan Forgiveness Program but also offers excellent health benefits, special discounts on many products and services through the Discount Purchase Program, longevity pay, generous paid leave, access to the Wellness program, lifetime retirement annuity, Texa$aver 401(k) and 457 Programs under the Employees Retirement System of Texas.

Brief Job Description:

This position reports to and is under the direction of the Procurement Support lead. Position reviews requisitions in queue within CAPPS Financials for correctness, assigns appropriate account code(s), confirms correct chart-field information, verifies all documentation is attached for a complete requisition. Assist requesters with requisition entry problems and offers guidance in providing correct information for preparing the requisition. This position ensures DFPS processes and requirements are met for receiving of goods and services. Position participates in workgroup meetings when necessary and makes decisions based on limited direction with extensive latitude for the use of initiative and independent judgement. This position interacts routinely with DFPS staff, HHSC purchasing, internal and external auditors, IT, and other representatives from various organizations.  

Essential Job Functions (EJFs):

Attends work on a regular and predictable schedule in accordance with agency leave policy.

Responsible for providing technical advice and assistance to agency requestors. Work includes assisting all requestors in the ordering and receiving of goods/services, assisting with resolution, and providing technical guidance. Coordinate with Asset Management to ensure purchased assets are tracked in accordance with agency policy. Provides support to the receiving department that includes entry of receipts in the CAPPS Financials system, auditing for signatures and received dates, and ensuring agency staff have completed the required physical receiver training. Prepares and enters requisitions for Office of Finance as required. (30%)

Responsible for changing chart-field data and finalizing requisitions within CAPPS Financials. (30%)

Responsible for supporting the DFPS procurement business processes. Responsible for complying with purchasing laws, rules, and policies. (10%)

Responsible for oversight of an assigned agency credit card for expediting purchasing needs. (10%)

Responsible for developing and running queries and creating reports to support business processes and provide data to management, auditors, and other stakeholders as necessary. (10%)

Acts as a liaison between DFPS staff, HHS PCS purchasing, vendors and various stakeholders as necessary. Completes other duties as assigned.  (10%)

Knowledge, Skills and Abilities (KSAs):

Knowledge of governmental accounting practices and principles.

knowledge of purchasing and procurement methods and procedures.

Knowledge of purchasing systems, such as CAPPS Financials. Knowledge of automation principles and techniques.

Ability to work effectively independently and as part of a team.

Ability to communicate clearly, both verbally and in writing.

Ability to schedule, prioritize, monitor and complete multiple items in a timely manner.   

Ability to work effectively independently and as part of a team.

Ability to provide customer service.

Skill in the use of computer and applicable software.

Skill in problem solving, including asking appropriate questions and identifying resources to obtain necessary information.

Registrations, Licensure Requirements or Certifications:

Must obtain Certified Texas Contract Developer (CTCD) within 6 months of hire.

Initial Screening Criteria:

Graduation from high school or equivalent. Six months of experience in purchasing, contracting, or office administration is preferred. Requisition entry and approval or receiving experience preferred. 

Additional Information:

N/A

Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions. You may also contact the DFPS Military Liaison at dfpsmilvets@dfps.texas.gov with additional questions.

Applicants selected for hire must pass a background check and if applicable a driver’s record check.

As a state agency, DFPS is required by Texas Administrative Code (TAC 206 and 213) to ensure all Electronic Information Resources (EIR) follow accessibility standards. The staff must be familiar with the WCAG 2.1 AA and Section 508 to create accessible content including but not limited to; Microsoft Office documents, Adobe PDFs, webpages, software, training guides, video, and audio files. 

DFPS uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Employees must provide documentation to DFPS to show their identity and authorization to work in the US. Please review the following link for authorized documents: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents .

In compliance with the Americans with Disabilities Act (ADA), HHS/DFPS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS/DFPS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.