OADRC Program & Advisory Committee Coordinator

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.

Functional Title: OADRC Program & Advisory Committee Coordinator 
Job Title: Program Specialist V 
Agency: Health & Human Services Comm 
Department: OADRC 
Posting Number: 12416 
Closing Date: 03/01/2026 
Posting Audience: Internal and External 
Occupational Category: Community and Social Services 
Salary Group: TEXAS-B-21 
Salary Range: $4,523.16 - $5,250.00 
Pay Frequency: Monthly
Shift: Day 
Additional Shift: Days (First) 
Telework: Eligible for Telework 
Travel: Up to 10% 
Regular/Temporary: Regular 
Full Time/Part Time: Full time 
FLSA Exempt/Non-Exempt: Exempt 
Facility Location:  
Job Location City: AUSTIN 
Job Location Address: 701 W 51ST ST 
Other Locations: Austin 
MOS Codes: 16GX,60C0,611X,612X,63G0,641X,712X,86M0,8U000,OS,OSS,PERS,YN,YNS 
 
 
 

Job Description

The Texas Health and Human Services Commission (HHSC), Community Services (CS) Department, seeks a qualified candidate for the Program & Advisory Committee Coordinator (Program Specialist V) position within the Office of Aging and Disability Resource Centers (OADRC). Under general supervision, this position performs highly advanced consultative, policy development, and program coordination work supporting the statewide Aging and Disability Resource Center (ADRC) program and associated advisory committees.

This position serves as a subject-matter expert on advisory committee operations, stakeholder engagement, and ADRC program requirements. Responsibilities include planning, developing, implementing, and evaluating statewide program initiatives; ensuring compliance with federal and state requirements; and providing technical assistance to internal staff, ADRC providers, advisory committee members, and external stakeholders.

The Program Specialist V works with considerable latitude for the use of initiative and independent judgment. Work impacts statewide ADRC operations, policy implementation, and stakeholder engagement.

Essential Job Functions

Statewide ADRC Policy and Program Support (25%)

Provides advanced policy analysis, program development, and technical assistance to support the statewide ADRC service delivery system. The individual will independently analyze program performance data, quality metrics, stakeholder feedback, and compliance requirements to identify trends, risks, and opportunities for system improvement. Additionally, they will develop and distribute program guidance, tools, and implementation resources in collaboration with ADRC State Office staff, local ADRC providers, federal partners, and stakeholders from the Health and Human Services Commission (HHSC).

Interprets and guides the application of federal and state statutes, regulations, and HHSC policies that impact ADRC operations. The individual will advise program leadership and staff on program requirements, expectations, and policy implications to ensure consistent implementation and compliance across the state.

Advisory Committee Operations and Governance (20%)

Coordinates and provides advanced operational, logistical, and governance support for the Texas Respite Advisory Committee (TRAC) in accordance with the Texas Open Meetings Act, relevant statutes, HHSC policies, and enterprise governance standards. Plans, schedules, and coordinates both virtual and in-person meetings; develops agendas and supporting materials; and ensures accessibility to support full participation for committee members and the public. Identifies and resolves issues related to access, accommodations, and participation to facilitate effective stakeholder engagement.

Acts as the primary liaison with the HHSC Advisory Committee Coordination Office (ACCO) to ensure the timely and accurate posting of meeting notices, distribution of invitations, and dissemination of official communications. Prepares, maintains, and archives official meeting records, including minutes, procedural manuals, templates, and historical documentation, in compliance with HHSC records retention requirements and audit standards.

Oversees the complete solicitation, review, and appointment process for TRAC members appointed by the HHSC Commissioner. Collaborates with HHSC Legal, Web Services, ACCO, and program leadership to ensure compliance with statutory requirements and proper public posting of vacancies and notices. Maintains and updates application materials, evaluation tools, and supporting documentation; participates in review and selection panels; prepares appointment packets, action memoranda, and executive briefings; and supports the presentation of recommendations to HHSC leadership and the Executive Council.

Legislative Liaison (15%)

Acts as the main point of contact for legislative inquiries regarding ADRC services. Coordinates responses to legislative requests, analyzes bills, handles information requests, and addresses session-related inquiries, all in accordance with HHSC policies, open government requirements, and established timelines.

Guides internal program staff through legislative processes, verifies data and program information, and prepares clear, accurate, and responsive materials for leadership review. Addresses concerns and complaints from constituents regarding ADRC services and TRAC committee matters, facilitating issue resolution with the appropriate HHSC divisions while upholding customer service and transparency standards.

Program Operations (15%)

Independently evaluates, analyzes, and resolves complex issues related to the ADRC program that have statewide or multi-regional implications. Assists in the development and revision of program rules, policies, procedures, handbooks, training curricula, and guidance documents to enhance the effectiveness of ADRC operations.

Collaborates with ADRC providers, HHSC enterprise agencies, and external partners to implement changes that arise from new or amended federal and state statutes, regulations, or policy directives. Facilitates cross-functional coordination to ensure timely implementation, mitigate risks, and minimize disruptions to ADRC service delivery.

Communication and Outreach (10%)

Acts as a statewide representative for the ADRC program by fostering and sustaining strong partnerships with community-based organizations, professional associations, federal agencies, public stakeholders, and other HHS programs. Creates and presents high-quality presentations, briefings, written reports, and technical assistance materials addressing ADRC services, advisory committee activities, and initiatives for ADRC target populations.

Prepares executive-level summaries, legislative reports, and leadership analyses to clearly communicate program status, identify emerging issues, and outline policy implications.

Supports the programmatic Help Desk by triaging provider inquiries, directing them appropriately, and responding to program-related questions.

Reimbursement Validation (10%)

Acts as a key program subject matter expert, overseeing the validation process for provider reimbursement to ensure compliance with grant requirements. This role involves a thorough understanding of program regulations and financial guidelines, ensuring that all reimbursements meet the necessary criteria for allowability. By doing so, the position plays a crucial role in maintaining the integrity and accountability of funding processes.

Other Duties as Assigned (5%)

Performs other duties as assigned to support ADRC program priorities.

Registrations, Licensure Requirements or Certifications

N/A 

Knowledge Skills Abilities         

Knowledge of state and federal laws, regulations, policies, rules, and requirements relating to health and human services programs.

Knowledge of state government organization and administration.

Knowledge of the Texas Open Meetings Act

Knowledge of interagency collaboration methods and techniques.

Skill in analyzing and evaluating complex program issues.

Skill in providing consultation and technical assistance to varied audiences.

Skill in using Word and Excel to develop forms and templates.

Ability to communicate effectively verbally and in writing.

Ability to develop and deliver webinar trainings.

Ability to develop, interpret, and implement policies and procedures.

Ability to prepare written information in an understandable format.

Ability to gather, assemble, correlate, and analyze facts and devise solutions to problems.

Ability to develop, analyze, interpret, and research state and federal rules/regulations.

Ability to plan and handle multiple projects and meet tight timeframes.

Initial Screening Criteria           

• Graduation from an accredited four-year college or university with major coursework in business administration, public health, healthcare administration, or another related field is preferred. Six years of experience working with health and human services organizations or programs will be considered instead of the education requirement.
• At least two years of experience analyzing or reviewing state and federal regulations.
• At least one year of experience leading or coordinating meetings across large organizations.
• At least one year of experience of legislative bill analysis.

Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.

Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer:

This position may be eligible for telework.  Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.